PA to Finance Director

SeeAbility; Leatherhead; On-site; GBP 28,000 - 34,000; Full time

Benefits offered by this job

33 days holiday incl. BH

Life events leave

Buy/sell annual leave

Enhanced family-friendly pay

Carers Leave

Pension scheme

DBS & renewals

Season ticket loans

Advance Pay

Blue Light Card

Tickets for Good

Job summary

SeeAbility is seeking a highly organised Personal Assistant to support the Finance Director and Director of People at our Central Office in Leatherhead. You will manage complex diaries, prepare papers and minutes, and help the wider Finance Team run smoothly.

You will build trusted relationships with colleagues and external stakeholders, handle confidential information with discretion, and contribute to organisational projects while maintaining high professional standards.

Qualifications

• Experience as a PA/EA to senior leaders in a fast-paced environment.
• Strong organisational skills with ability to prioritise and meet deadlines.
• Proven ability to handle confidential information with discretion.

Responsibilities

• Manage complex diaries and schedules for two directors.
• Organise meetings, venues, agendas and supporting papers.
• Take accurate minutes and track actions to completion.
• Prepare reports, presentations and correspondence for the team.
• Provide admin support to the wider Finance Team.
• Act as a point of contact for internal and external stakeholders.
• Support office administration and meeting room management.
• Assist with governance, insurance, fleet and DBS admin.

Skills

Excellent organisational skills

Microsoft Office proficiency

Diary management

Minutes and action tracking

Reports and presentation prep

Stakeholder management

Discretion and confidentiality

Independent and proactive work

Tools

Outlook

Word

Excel

PowerPoint

Job description

Role Description

PA to the Finance Director, Director of People and Wider Finance Team

Location: Leatherhead, Surrey (Central Office)

Salary: £31,000 per annum plus benefits

-33 days annual holiday (incl. bank holidays)

Hours: Full-time, 37.5 hours per week

Contract: Permanent

• Are you someone who thrives on keeping things organised and running smoothly?
• Do you bring a positive, "can-do" approach to everything you do?
• Do you enjoy building trusted relationships with colleagues and stakeholders?
• Are you proactive, resourceful and confident finding solutions to challenges?

Be the organisational force behind two key leaders at SeeAbility

At SeeAbility, we believe that everyone deserves the opportunity to live, love, thrive and belong. As one of the UK's leading specialist disability charities, we support people with learning disabilities, autism and sight loss to achieve extraordinary things every day.

We're looking for a highly organised, proactive and professional Personal Assistant to provide dedicated support to our Finance Director and Director of People, while also playing a key role in the smooth running of our Central Office and wider Finance Team.

This is a varied and rewarding opportunity for an experienced PA who enjoys building relationships, managing multiple priorities and making a real difference behind the scenes of a values-driven organisation.

What you’ll be doing

No two days will be the same. You will be at the heart of our organisation, ensuring senior leaders and teams are supported to work effectively and efficiently.

Your key responsibilities will include:

• Managing complex diaries, appointments and schedules for the Finance Director and Director of People.
• Organising meetings, venues, agendas and supporting papers.
• Taking accurate minutes and tracking actions through to completion.
• Preparing reports, presentations, spreadsheets and correspondence.
• Providing administrative support to the wider Finance Team.
• Acting as a key point of contact for internal and external stakeholders.
• Supporting office administration, reception activities and meeting room management.
• Assisting with company secretarial, insurance, fleet and governance administration.
• Supporting organisational projects, events and initiatives.
• Maintaining professional standards of confidentiality and customer service at all times.

About You

You will be an experienced PA or Executive Assistant who thrives in a fast-paced environment and enjoys supporting senior leaders.

You will demonstrate:

• Excellent organisational and time management skills, with the ability to effectively prioritise a varied workload and manage competing deadlines.
• Strong proficiency in Microsoft Office applications, including Outlook, Word, PowerPoint and Excel, with confidence handling numerical data and producing high-quality reports.
• Exceptional attention to detail and a commitment to maintaining high levels of accuracy.
• Excellent written and verbal communication skills, with the confidence to engage professionally with colleagues, senior leaders, visitors and external stakeholders.
• Proven experience providing administrative support to multiple Directors or senior managers within a busy environment.
• Advanced administrative skills, including complex diary management, meeting coordination, minute taking, action tracking and report preparation.
• The ability to handle confidential and sensitive information with discretion, professionalism and integrity.
• A proactive, flexible and solutions-focused approach, with a willingness to adapt to changing business needs.
• Strong customer service and stakeholder management skills, ensuring a professional and responsive service at all times.
• The ability to work independently, use sound judgement and initiative, and remain effective when managing changing priorities.
• A positive, collaborative attitude and a commitment to supporting colleagues and contributing to the success of the wider team.

Experience within a charity, healthcare or social care setting, or supporting Finance and People functions, would be advantageous but is not essential.

Why Join SeeAbility?

At SeeAbility, our values shape everything we do:

• We believe in each other
• We learn together to be our best
• We spark imagination
• Respect is our starting point

In return, you'll join a supportive and collaborative organisation where your contribution will have a direct impact on our colleagues, services and the people we support.

Our Benefits

We don’t just offer jobs — we build careers and celebrate people.

Your Work-Life Balance

• 33 days holiday (incl. bank holidays)
• Life events leave – time off when it matters most
• Buy or sell annual leave
• Enhanced Family-Friendly Pay + Paid Fertility Leave
• Carers Leave

Your Money Goes Further

• £250 monthly bonus draw – four lucky winners every month
• Blue Light Card + retail discounts & cashback
• Access to Tickets for Good
• Pay reviews + competitive rates
• Pension scheme with tools to plan your future
• Paid DBS & renewals
• Season ticket loans
• Advance Pay & Savings via Stream

Your Wellbeing Counts

• Cycle to Work scheme
• Life assurance – 2x annual salary
• 24/7 Employee Assistance Programme
• Free eye tests
• Discounted gym membership
• In-house Wellbeing Coach

Safeguarding and Promoting Welfare

SeeAbility is committed to safeguarding and promoting the welfare of the people we support. We expect all staff to uphold this commitment and have a strong understanding of their roles and responsibilities in safeguarding.

Safer Recruitment

As part of our safer recruitment procedures, we require the following checks for all successful applicants:

• A criminal background check through the Disclosure and Barring Service (where appropriate).
• Documentary evidence to confirm your identity, current address, and the right to work in the UK.
• Health Declaration to ensure that you are medically suitable for the role you have been offered.
• References will be obtained to ensure satisfactory evidence of conduct in current or previous employment concerned with the provision of services relating to (a) health or social care, or (b) children or vulnerable adults.

These checks will be carried out and completed prior offering a date to start employment at SeeAbility’s expense.

Diversity

SeeAbility is committed to creating a diverse and inclusive workplace. We welcome applications from individuals of all identities, including those from underrepresented groups and those who have a disability or neurodivergent condition. We are please to confirm that we are a Disability Confident Employer.

We believe a diverse workforce drives innovation, creativity, and success. Everyone’s unique experiences and views are appreciated, and their opinion valued. We are happy to offer any reasonable adjustments to the recruitment process or the role itself to ensure a fair and equitable experience for all candidates.

In exceptional circumstances, the exempt from the Equality Act 2010 (Schedule 9, Part 1) which provides for the application of a genuine occupational requirement.