PA to Chief Procurement Officer

Diageo; City of Westminster; On-site; GBP 150,000 - 200,000; Full time

Job summary

A global beverage company is seeking a highly skilled Personal Assistant to support senior leaders in their Supply Chain and Procurement organization. The role demands exceptional planning and interpersonal skills to manage complex schedules, travel arrangements, and event planning. The candidate should have proven experience in dynamic environments, a strong ability to handle confidential matters, and proficiency in tools like Concur and Microsoft Office. Join the team to contribute to building a more inclusive and effective workplace.

Qualifications

• Proven experience as a high-performing PA or Team Assistant in dynamic environments.
• Ability to manage tight deadlines with exceptional attention to detail.
• Experience working across geographies and diverse teams.

Responsibilities

• Manage diary and schedule meetings for leaders.
• Coordinate travel and manage expenses.
• Oversee onboarding of new Leadership Team members.
• Organize internal and external events.

Skills

Exceptional planning skills

Interpersonal skills

Creative problem-solving skills

Highly organised and self-motivated

Ability to handle confidential matters

Tools

Concur

Microsoft Office

Zoom

Job description

We are seeking a highly skilled Personal Assistant to support our Chief Procurement Officer and Head of Global Brand Supply in our Supply Chain and Procurement organisation. This is a varied and challenging role, which requires a high degree of proactivity, flexibility, initiative, and confidentiality. You will be offered ample opportunities to grow and maximise the impact of the leaders and the teams you support. The world of work is changing and the ways in which you can contribute to the success of the business is also evolving. Getting to know and understand the business areas you support will be key to support the leaders, their effectiveness, their meetings, and core projects.

Responsibilities

• Exceptional diary management
  • Anticipating needs, understanding complex priorities, and ensuring seamless scheduling for leaders.
  • Scheduling recurring and ad‑hoc internal and external meetings, ensuring consideration of the time zones of those attending. This includes regular touch‑points with key Leadership Team and Executive members and both internal and external key stakeholders.
  • Co‑ordinating regular business reviews with global categories, functions, and leaders.
  • Proactively managing diary space to facilitate pre‑read preparation and completion for important meetings.
• Travel, expenses and purchase order coordination
  • Travel, visa and accommodation management and coordination, ensuring alignment with budget.
  • Timely management of expenses via Concur.
  • Ensure all Purchase Orders, invoices and expenses are completed in a timely, accurate and compliant manner.
• Organisational data management and Leadership Team member onboarding oversight
  • Oversee and facilitate inductions of new LT members into the Global Procurement function.
  • Proactively manage and maintain all Org charts and email distribution lists.
• Event planning and ad hoc task execution
  • Managing routine one‑off and recurring tasks, including resolving issues and implementing comprehensive solutions.
  • Management and organisation of internal and external events (e.g. conferences, meetings). This includes providing logistics support for both face‑to‑face or virtual, onsite and off‑site meetings.

Qualifications

• Proven experience as a high‑performing PA or Team Assistant in dynamic environments.
• Exceptional planning skills with a strong attention to detail under tight deadlines.
• Exceptional interpersonal skills to build and sustain excellent relationships across a diverse range of cross‑functional networks.
• Creative problem‑solving skills tailored toward supporting senior leaders effectively.
• To be highly organised and self‑motivated, with an ability to anticipate, effectively prioritise and progress workload.
• Able to demonstrate discretion in handling personal/confidential matters seamlessly.
• Experience of working across geographies and with a diverse set of people and businesses internally and externally.
• Experience working with Concur, Condecco, Coupa, Outlook & Microsoft Office & virtual meeting tools (e.g., Zoom).
• Ability to set up and run virtual meetings – anticipating needs, utilising best practice tools and technology to drive effectiveness.

Working with us Flexibility is key to our success. Talk to us about what flexibility means to you so that you're supported to manage your wellbeing and balance your priorities from day one.

With over 200 brands sold in nearly 180 countries, we're the world's leading premium drinks company. Bring your passion and use your curiosity as you explore, collaborate, and innovate to build brands consumers love. Together with passionate people from all over the world, you'll test new ideas, learn and grow, and unlock a brighter, more exciting future!

About the function As part of our Global Procurement team you'll play a pivotal role in not only contributing to performance but also building and protecting Diageo's reputation across our supply base. This involves delivering outstanding end‑to‑end value across our supply chain through our commercial leadership, offering innovative supplier solutions, and driving our sustainability agenda across our partners and suppliers. There's a rich variety of commercial challenges for you to immerse yourself in as part of the procurement team. We want services, partnerships and products that meet our needs today and tomorrow. We have high benchmarks for sustainability. And we want to be the best, in terms of the partnerships we foster and the results we deliver. So this is about people as much as numbers. Building relationships internally, so you know what we need, and externally, so you know what can be achieved. Then, you'll find the right matches for our requirements – and see those deals through. Our purpose is to celebrate life, every day, everywhere. And creating an inclusive culture, where everyone feels valued and can belong, is a crucial part of this. We embrace diversity in the broadest possible sense. This means that you'll be welcomed and celebrated for who you are just by being you. You'll be part of and help build and champion an inclusive culture that celebrates people of different gender, ethnicity, ability, age, sexual orientation, social class, educational backgrounds, experiences, outlooks, and more. Our ambition is to create the best performing, most trusted and respected consumer products companies in the world. Join us and help transform our business as we take our brands to the next level and build new ones as part of shaping the next generation of celebrations for consumers around the world. Feel inspired? Then this may be the opportunity for you!

If you require a reasonable adjustment, please ensure that you capture this information when you submit your application.