PA Project Coordinator in SE1

Energy Jobline CVL; City Of London; Hybrid; GBP 60,000 - 80,000; Full time

Job summary

A leading executive search firm in the UK is seeking an experienced PA Project Coordinator to manage administrative procedures, act as a liaison with stakeholders, and improve systems. The ideal candidate demonstrates strong communication skills and proactivity. This role offers flexible working and a competitive benefits package.

Benefits

Flexible working

Competitive benefits package

Qualifications

• Strong communication and interpersonal skills, with the ability to influence and build credibility across all levels.
• Highly proactive, taking ownership of projects and driving initiatives that support business growth.
• Excellent organisational skills, managing multiple priorities and improving systems and processes.

Responsibilities

• Manage all administrative procedures for assignments from inception to completion.
• Produce, proofread and deliver high‑quality client materials.
• Act as a senior liaison with internal and external stakeholders.
• Maintain and update databases and shared drives with accurate information.
• Coordinate with the Finance team for timely administration of invoices.
• Manage multiple diaries and support consultants with documentation.
• Lead and support assigned projects and business initiatives.
• Ensure compliance with all UK legislation relevant to recruitment.

Skills

Communication and interpersonal skills

Proactivity

Organisational skills

Problem-solving

Attention to detail

Digital proficiency

Complex administrative management

Confidential information handling

Tools

MS Office

Recruitment systems

Job description

PA PROJECT COORDINATOR

A leading boutique executive search and professional services firm, partnering with organisations that shape society, is seeking an experienced PA / Project Coordinator. They pride themselves on delivering high‑quality, values‑driven service to their clients and candidates, fostering a collaborative and high‑performing culture built on integrity, excellence and shared success.

RESPONSIBILITIES

• Manage all administrative procedures for assignments from inception to completion in line with the standards, including project management, deadline tracking, scheduling, diary management and travel coordination.
• Produce, proofread and deliver high‑quality client materials such as recruitment packs, job descriptions, reports and data, ensuring accuracy, compliance and alignment with best practice standards.
• Act as a senior liaison with internal and external stakeholders, candidates and clients, handling queries promptly and providing progress updates to ensure excellent service delivery at all times.
• Maintain and update databases and shared drives with accurate, compliant information; compile statistics and support data capture, reporting and continuous improvement initiatives.
• Coordinate with the Finance team to ensure timely administration of invoices, payments, expenses and related financial reporting.
• Manage multiple diaries, prioritise workloads, communicate effectively across teams and support consultants with the preparation of proposals, presentations and meeting documentation.
• Lead and support assigned projects and business initiatives to completion, including marketing and business development events, while proactively identifying opportunities for improvement and efficiency.
• Support colleagues during busy periods, foster a collaborative and inclusive team culture, contribute to meetings, knowledge sharing and corporate initiatives to achieve business goals.
• Ensure compliance with all UK legislation relevant to recruitment, adhere to systems and processes, and represent the organisation professionally through client, candidate and event engagement.

ESSENTIAL QUALIFICATIONS

• Strong communication and interpersonal skills, with the ability to influence and build credibility across all levels.
• Highly proactive, taking ownership of projects and driving initiatives that support business growth.
• Excellent organisational skills, managing multiple priorities and improving systems and processes.
• Strong problem‑solving ability, delivering practical and effective solutions.
• High attention to detail with proven proofreading accuracy.
• Digitally proficient with strong numeracy and computer literacy, including MS Office and recruitment systems.
• Managing complex administrative systems and multiple concurrent projects.
• Providing high‑level support to senior stakeholders and executives.
• Handling confidential and sensitive information with discretion.
• Working effectively in fast‑paced environments with tight deadlines.

BENEFITS

• Flexible working
• Competitive benefits package

If you are interested in applying for this role, please submit your CV today. Please note that due to the high volume of applications that we receive, only successful applicants will be contacted. For information on how we process personal information, please refer to our website: How We Use Your Personal Information.

At Australasian Recruitment Company we are committed to an Equal Opportunities policy and make employment decisions by matching business needs with the skills and experience of candidates, irrespective of disability (including hidden disabilities), reassignment, marriage and civil partnership, maternity, belief or sexual orientation.

If you are interested in applying for this job please press the Apply button and follow the application process. Energy Jobline wishes you the very best of luck in your next career move.