PA / Office Manager

Red Rock Partnership; Lincoln; On-site; GBP 30,000 - 36,000; Full time

Job summary

A dynamic recruitment agency in Lincoln is seeking an experienced Personal Assistant / Office Manager to provide high-level support to a female CEO. The ideal candidate will have outstanding organisational skills, discretion, and experience managing multiple tasks in a fast-paced environment. Responsibilities include overseeing daily operations, coordinating HR processes, and managing the CEO's diary and travel arrangements. This role offers up to £36,000 and a supportive work environment focused on career development.

Benefits

20% staff discount

Promotion and career progression focus

Star of the Month Award

Company trips

Staff thank you and reward events

Qualifications

• Previous experience as a PA, EA, or Office Manager supporting a senior executive.
• Impeccable organisational and time management skills.
• Confident communicator able to liaise effectively.
• Proactive and ownership-driven.
• Full UK Driving Licence.

Responsibilities

• Oversee daily operations and liaise with service providers.
• Coordinate HR processes including recruitment and onboarding.
• Manage site operations and health & safety.
• Organize meetings and complex diary management.
• Act as the point of contact for the CEO.

Skills

Organisational skills

Communication

Proactive problem-solving

Tech-savvy

Discretion

Time management

Adaptability

Personability

Tools

Microsoft Office

Job description

We are looking for an experienced Personal Assistant / Office Manager to join our client's team in Lincoln.

About the Role

An award‑winning female CEO is seeking an exceptional and discreet Office Manager & Personal Assistant to provide seamless, high‑level support across both her professional and personal life. This is a pivotal position for a proactive, highly organised, and resourceful individual who thrives in a fast‑paced, ever‑evolving environment.

The ideal candidate will possess outstanding organisational skills, sound judgment, and impeccable discretion. You'll excel at managing multiple priorities, meeting critical deadlines, and consistently delivering results with precision and care.

As a trusted confidante, you will demonstrate initiative, foresight, and professionalism, anticipating needs before they arise and ensuring every detail is flawlessly executed. This role requires someone who is sharp, intuitive, and relentlessly dependable, with a natural ability to stay one step ahead at all times.

Key Responsibilities

• Oversee daily operations across both sites & offices, liaising with service providers i.e. mobile phones, IT, to ensure efficiency & high standards are met.
• Coordinate HR processes including recruitment, onboarding, training, inductions, uniforms, & staff records.
• Manage site appearance, health & safety, maintenance, & callouts.
• Oversee company ordering, budgeting, supplies, P&L management, and communication across the business.
• Support rota planning, staff scheduling & team coordination.
• Organise & minute meetings, complex diary management & follow‑up actions to ensure things happen.
• Plan & deliver company events.
• Assist with order allocation & dispatch of dresses during peak seasons, working with the Operations Manager.
• Project Management
• Act as the first point of contact & trusted gatekeeper for the CEO.
• Manage an ever‑changing diary with precision & foresight.
• Arrange complex travel, visas, air miles & inclusive complex UK & international itineraries.
• Research and compile information from briefs, producing clear, well‑structured documents and presentations for CEO review.
• Provide discreet support for personal & social engagements.
• Run errands, source items, & fulfil ad‑hoc requests efficiently & tactfully.
• Manage CEO personal administration including purchasing, expenses, contracts & supplier coordination for the CEO.
• Handle personal administration with the highest level of discretion & care.

Requirements

• Previous experience as a PA, EA, or Office Manager supporting a senior executive or high‑profile individual.
• Impeccable organisational & time management skills, able to juggle competing priorities with ease.
• A confident & strong communicator, able to liaise effectively at all levels and make things happen across business functions.
• Proactive problem‑solver who anticipates needs & takes ownership.
• Tech‑savvy & confident across digital platforms & Microsoft Office.
• Adaptable, calm under pressure, & able to thrive when plans change at short notice.
• Naturally discreet & trustworthy.
• Accountable for ensuring tasks are completed on time & to the highest standard, with nothing overlooked.
• Approachable, personable, & professional – the right cultural fit is as important as skillset.
• Full UK Driving Licence.

Package

• Hours: 40 hours per week (flexible for the right candidate)
• Days: Primarily Monday to Friday, however, there will be the requirement for flexibility around some evening & weekends in peak season.
• Salary: Up to £36,000 per annum for the right candidate.
• 20% staff discount.
• A focus on promotion & developing staff within the company, with a focus on career progression.
• Star of the Month Award.
• Company trips.
• Staff thank you & reward events.

Stages

1. Initial selection from applications
2. 15‑30 minute interview via Microsoft Teams
3. Online knowledge‑based skills test
4. In‑person interviews & role‑specific tests to be completed.
5. Final selection & offer made if right candidate found.

This is an excellent opportunity to join a progressive business who invest in people. Should you feel that your skills and experience match the above we would be delighted to receive your application.

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