PA/Medical Secretary - General Medicine

West Suffolk NHS Foundation Trust; Bury St Edmunds; On-site; GBP 27,000 - 31,000; Full time

Job summary

A healthcare provider in Bury St Edmunds seeks a Medical PA to support Consultants and Nurses with high-quality administration and secretarial services. The candidate must have prior experience in a similar role and possess strong communication and organizational skills. The role is fixed-term for 12 months with a salary range of £27,485 to £30,162 per annum.

Qualifications

• Previous experience as PA or secretary/administration experience.
• Previous NHS or related environment.
• Customer care experience.
• Medical terminology knowledge.

Responsibilities

• Provide comprehensive personal assistant/secretarial service to medical team.
• Ensure tasks are completed accurately and on time.

Skills

Touch typing

Audio typing

Interpersonal skills

Organisational skills

Clear communication

Education

Good standard of general education including Maths and English GCSE or equivalent

RSA II or equivalent typing

AMSPAR Certificate

Job description

An opportunity has arisen for a Medical PA to work within the Medicine Division. This post will be to support the Consultants and Nurses and to provide a high quality, efficient and effective administration and secretarial service.

You will be responsible for ensuring work is completed within strict timescales, supporting clinical & non-clinical activities. You will need to exercise your judgement and initiative based on experience and knowledge of arising problems and take appropriate action to resolve situations, including follow up of investigation results, ensuring that all results are presented to medical staff and subsequently actioned in a timely manner. You will have the ability to remain calm when working under pressure, prioritise your workload and to deal with confidential and sensitive issues in a professional manner. You will be able to communicate in a professional manner with patients, relatives, Trust staff and other departments and have a compassionate nature.

Please see job description and person specification for more information. If you have the necessary skills, experience and qualities to help us to put patients first and wish to discuss this position further, please contact Lauralee Soderstrom on 01284 713785

Main duties of the job

To provide a comprehensive personal assistant/secretarial service in support Consultants and associated medical team, ensuring the provision of an efficient and reliable service.

For Full details of the Job role and person specification, please see attached Job Description.

About us

#BeKnown at West Suffolk NHS Foundation Trust. By us. By our patients. By our community

We are a busy, friendly, rural NHS Trust providing high-quality care and compassion to more than a quarter of a million people across west Suffolk. We care for, treat and support people in hospital, at home and in various community settings.

The West Suffolk Hospital in Bury St Edmunds provides acute and secondary care services (emergency department, maternity and neonatal services, day surgery unit, eye treatment centre, Macmillan unit and children's ward). It has 500+ beds and is a partner teaching hospital of the University of Cambridge.

Adult and paediatric community services, provided in collaboration with West Suffolk Alliance partners, include a range of nursing, therapy, specialist, and ongoing temporary care and rehabilitation, some at our Newmarket Community Hospital.

We do our utmost to achieve outstanding clinical outcomes for patients and our values of fairness, inclusivity, respect, safety and team work guide how we work and behave as a team.

With nearly 5,000 staff, from all over the world, we strive to make our organisation a great place to work. Whatever your role or ambition, we want to help you be the best you can be.

We promote a diverse and inclusive community where everyone's voice counts and you can #BeKnown for whoever you are.

Join us. What will you #BeKnown for?

Job responsibilities

For Full details of the Job role and person specification, please see attached Job Description.

The closing date for this vacancy may change if we receive a strong response. Please ensure that you apply for any post you are interested in as soon as possible.

Certificate of sponsorship For your information only

Please note that Certificate of Sponsorship is not available for this position as it does not meet one or more of the required criteria. For more information on eligible roles please visit https://www.gov.uk/skilled-worker-visa

If you qualify for another type of visa or right to work, please ignore this information.

Person Specification

Education and qualifications

• Good standard of general education (including Maths and English GCSE or equivalent)
• RSA II or equivalent typing
• AMSPAR Certificate

Experience and knowledge

• Previous experience as PA or secretary/administration experience
• Previous NHS or related environment
• Customer care experience
• Medical terminology

Skills and abilities

• Touch typing
• Able to demonstrate skills that ensure tasks are completed accurately and within a given timeframe.
• Audio typing
• Understanding of databases
• Able to take minutes.
• Knowledge of the hospital administration system
• Clear and precise communication skills
• Able to work in a pressured environment.
• Good interpersonal skills
• Able to meet deadlines.
• Good organisational skills
• Ability to work on own initiative or part of a team.
• Able to demonstrate an understanding of issues relating to confidentiality.
• Proven record of good timekeeping and attendance
• Team Player

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer name

West Suffolk NHS Foundation Trust

Address

West Suffolk Hospital NHS Foundation Trust

£27,485 to £30,162 a year per annum pro rata

Contract

Fixed term

Duration

12 months

Working pattern

Reference number

179-7372480-M-A

Job locations

West Suffolk Hospital NHS Foundation Trust