PA/Medical Secretary - General Medicine

NHS; Bury St Edmunds; On-site; GBP 27,000 - 31,000; Full time

Job summary

A healthcare organization in Bury St Edmunds is seeking a Medical PA to provide essential administrative support for consultants in the Medicine Division. The ideal candidate will possess experience as a secretary or personal assistant, preferably within the NHS, alongside strong communication skills and the ability to manage sensitive information professionally. The role requires effective time management and the ability to work under pressure. The salary range is £27,485 to £30,162 annually, and this is a fixed-term position for 12 months.

Qualifications

• Previous experience as PA or secretary/administration experience in an NHS or related environment.
• Customer care experience and knowledge of medical terminology.
• Ability to manage confidential information.

Responsibilities

• Provide comprehensive personal assistant/secretarial service in support of Consultants.
• Ensure completion of tasks within strict timescales.
• Communicate effectively with patients and staff while maintaining confidentiality.

Skills

Touch typing

Good interpersonal skills

Audio typing

Clear and precise communication skills

Good organizational skills

Education

Good standard of general education (including Maths and English GCSE)

RSA II or equivalent typing

AMSPAR Certificate

Job description

An opportunity has arisen for a Medical PA to work within the Medicine Division. This post will be to support the Consultants and Nurses and to provide a high quality, efficient and effective administration and secretarial service.

You will be responsible for ensuring work is completed within strict timescales, supporting clinical & non-clinical activities. You will need to exercise your judgement and initiative based on experience and knowledge of arising problems and take appropriate action to resolve situations, including follow up of investigation results, ensuring that all results are presented to medical staff and subsequently actioned in a timely manner. You will have the ability to remain calm when working under pressure, prioritise your workload and to deal with confidential and sensitive issues in a professional manner. You will be able to communicate in a professional manner with patients, relatives, Trust staff and other departments and have a compassionate nature.

Please see job description and person specification for more information. If you have the necessary skills, experience and qualities to help us to put patients first and wish to discuss this position further, please contact Lauralee Soderstrom on 01284 713785

Main duties of the job

To provide a comprehensive personal assistant/secretarial service in support Consultants and associated medical team, ensuring the provision of an efficient and reliable service.

For Full details of the Job role and person specification, please see attached Job Description.

About us

#BeKnown at West Suffolk NHS Foundation Trust. By us. By our patients. By our community

We are a busy, friendly, rural NHS Trust providing high-quality care and compassion to more than a quarter of a million people across west Suffolk. We care for, treat and support people in hospital, at home and in various community settings.

The West Suffolk Hospital in Bury St Edmunds provides acute and secondary care services (emergency department, maternity and neonatal services, day surgery unit, eye treatment centre, Macmillan unit and children's ward). It has 500+ beds and is a partner teaching hospital of the University of Cambridge.

Adult and paediatric community services, provided in collaboration with West Suffolk Alliance partners, include a range of nursing, therapy, specialist, and ongoing temporary care and rehabilitation, some at our Newmarket Community Hospital.

We do our utmost to achieve outstanding clinical outcomes for patients and our values of fairness, inclusivity, respect, safety and team work guide how we work and behave as a team.

With nearly 5,000 staff, from all over the world, we strive to make our organisation a great place to work. Whatever your role or ambition, we want to help you be the best you can be.

We promote a diverse and inclusive community where everyones voice counts and you can #BeKnown for whoever you are.

Join us. What will you #BeKnown for?

Job responsibilities

For Full details of the Job role and person specification, please see attached Job Description.

The closing date for this vacancy may change if we receive a strong response. Please ensure that you apply for any post you are interested in as soon as possible.

Certificate of sponsorship For your information only

Please note that Certificate of Sponsorship is not available for this position as it does not meet one or more of the required criteria. For more information on eligible roles please visit https://www.gov.uk/skilled-worker-visa

If you qualify for another type of visa or right to work, please ignore this information.

Person Specification

Education and qualifications

• oGood standard of general education (including Maths and English GCSE or equivalent)
• oRSA II or equivalent typing
• oAMSPAR Certificate

Experience and knowledge

• oPrevious experience as PA or secretary/administration experience
• oPrevious NHS or related environment
• oCustomer care experience
• oMedical terminology

Skills and abilities

• oTouch typing
• oAble to demonstrate skills that ensure tasks are completed accurately and within a given timeframe.
• oAudio typing oUnderstanding of databases
• oAble to take minutes.
• oKnowledge of the hospital administration system
• oUnderstanding of databases
• oClear and precise communication skills
• oAble to work in a pressured environment.
• oGood interpersonal skills
• oAble to meet deadlines.
• oGood organisational skills
• oAbility to work on own initiative or part of a team.
• oAble to demonstrate an understanding of issues relating to confidentiality.
• oProven record of good timekeeping and attendance
• oTeam Player

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer name

West Suffolk NHS Foundation Trust

Address

West Suffolk Hospital NHS Foundation Trust

£27,485 to £30,162 a yearper annum pro rata

Contract

Fixed term

Duration

12 months

Working pattern

Reference number

179-7372480-MB

Job locations

West Suffolk Hospital NHS Foundation Trust