PA/Legal Secretary

Flint Bishop LLP; East Midlands; On-site; GBP 40,000 - 60,000; Full time

Job summary

A multi-award-winning UK law firm is seeking a Legal Secretary to support fee earners in the Wills, Probate, Tax & Trusts department. This role involves document preparation, daily filing, and client interaction. The ideal candidate will have experience in a PA/Legal Secretary role and possess excellent client relations skills. Benefits include a competitive salary, bonus potential, and 25 days holiday plus bank holidays.

Benefits

Competitive salary

Bonus potential

Life insurance

Car parking provided

Career development opportunities

25 days holiday plus bank holidays

Options to buy & sell 1 week's holiday

1 week's holiday carry over

Extra day off for your birthday

Staff card discount scheme

Social days and evenings

Staff discounts on legal services

Qualifications

• Experience in a PA/Legal Secretary role in a legal setting.

Responsibilities

• Prepare correspondence and documents from dictation.
• Complete daily filing and open files as required.
• Maintain the diary for fee earners and arrange meetings.
• Draft and format legal documentation under supervision.

Skills

Excellent client relationship skills

Experience of audio typing

Sound knowledge of IT systems

Tools

Microsoft suite

Job description

This role is responsible for supporting fee earners in the Wills, Probate, Tax & Trusts department with a range of legal secretary/PA duties. Headed up by Legal 500‑recommended Claire Rudkin, the team provides tailored advice to individuals, with a particular specialty in advising clients with high value and complex estates. This role reports to the Head of Wills, Probate, Tax & Trusts.

Responsibilities

• Prepare from dictation, verbal or written instructions correspondence and documents as required
• Complete filing on a daily basis
• Open files in accordance with departmental and firm-wide procedures
• Close and arrange storage for client matter files
• Request closed client matter files to be returned from storage as and when required
• Prepare mail and ensure that any enclosures required are attached
• Arrange for all photocopying to be completed within the required timeframes
• Make appointments, arrange meetings and maintain the diary for your fee earners
• Ensure that any meeting rooms required are booked as necessary
• Attend clients both in person and on the telephone and provide support in a professional and friendly manner in keeping with the firm's standards for client care and confidentiality
• Draft and format legal documentation under the direction and supervision of the fee earners you are working for
• Ensure the confidentiality of all the firm's and client's documentation and information
• Work actively within your department to create a good working atmosphere and to provide a first‑class service to all fee earners and clients
• Ensure that all SRA/ ISO and departmental procedures that are relevant to your role are followed and complied with

Qualifications

• Experience in a PA/Legal Secretary role in a legal setting.
• Excellent client relationship skills.
• Experience of audio typing or similar.
• Have a sound knowledge of IT systems and processes, such as the Microsoft suite.

Flint Bishop is a multi‑award‑winning, top 200 UK law firm. We have been providing legal services to businesses and individuals for over a century. Recognised as a 'leading firm' by both Chambers & Partners and The Legal 500, the outstanding quality of our staff and service levels is underlined by our ISO quality assurance accreditations, industry awards and peer ranking. We have approximately 300 solicitors and legal experts who use their technical skills and expertise for one mission: to provide clients with clear advice that helps them to achieve their goals as effectively as possible.

Benefits

• Competitive salary
• Bonus potential
• Life insurance
• Car parking provided by the firm
• Career development opportunities
• 25 days holiday plus bank holidays
• Options to buy & sell 1 week's holiday
• 1 week's holiday carry over
• Extra day off for your birthday
• Staff card discount scheme for local shops
• Social days and evenings on the firm
• Staff discounts on legal services