PA/Legal Secretary

Flint Bishop Solicitors; East Midlands; On-site; GBP 25,000 - 35,000; Full time

Job summary

A legal services firm located in Derby is seeking a Legal Secretary/PA to support their Wills, Probate, Tax & Trusts department. The successful candidate will handle a range of responsibilities including drafting documents, managing files, and maintaining diary appointments. Ideal applicants have experience in a similar role and excellent client relationship skills. This position offers competitive benefits including a salary, bonuses, and career development opportunities.

Benefits

Competitive salary

Bonus potential

Life insurance

Car parking

25 days holiday plus bank holidays

Extra day off for your birthday

Staff discounts on legal services

Qualifications

• Experience in a PA/Legal Secretary role in a legal setting.
• Excellent client relationship skills.
• Experience of audio typing or similar.

Responsibilities

• Prepare correspondence and documents from dictation.
• Complete filing on a daily basis.
• Open and close client files according to procedures.
• Prepare and arrange for photocopying.
• Maintain the diary for fee earners.
• Draft and format legal documentation under supervision.

Skills

PA/Legal Secretary experience

Client relationship skills

Audio typing

IT systems knowledge

Teamwork ability

Tools

Microsoft suite

Job description

Overview

Department: Wills, Probate, Tax & Trusts

Employment Type: Permanent - Full Time

Location: Derby, UK

This role is responsible for supporting fee earners in the Wills, Probate, Tax & Trusts department with a range of legal secretary/PA duties.

Headed up by Legal 500-recommended Claire Rudkin, the team provides tailored advice to individuals, with a particular specialty in advising clients with high value and complex estates.

This role reports to the Head of Wills, Probate, Tax & Trusts.

Key Responsibilities

• Prepare from dictation, verbal or written instructions correspondence and documents as required
• Complete filing on a daily basis
• Open files in accordance with departmental and firm-wide procedures
• Close and arrange storage for client matter files
• Request closed client matter files to be returned from storage as and when required
• Prepare mail and ensure that any enclosures required are attached
• Arrange for all photocopying to be completed within the required timeframes
• Make appointments, arrange meetings and to maintain the diary for his/her fee earners
• Ensure that any meeting rooms required are booked as necessary
• Attend clients both in person and on the telephone and to provide support in a professional and friendly manner in keeping with the firm’s standards for client care and confidentiality
• Draft and format legal documentation under the direction and supervision of the fee earners that you are working for
• Ensure the confidentiality of all the firm’s and client’s documentation and information
• Work actively within your department to create a good working atmosphere and to provide a first-class service to all fee earners and clients
• Ensure that all SRA/ ISO and departmental procedures that are relevant to your role are followed and complied with

Skills, Knowledge and Expertise

• Experience in a PA/Legal Secretary role in a legal setting.
• Excellent client relationship skills.
• Experience of audio typing or similar.
• Have a sound knowledge of IT systems and processes, such as the Microsoft suite.
• Be a hard-working and highly-motivated individual with the ability to work cohesively as part of a larger team

Benefits

• Competitive salary
• Bonus potential
• Life insurance
• Car parking provided by the firm
• Career development opportunities
• 25 days holiday plus bank holidays
• Options to buy & sell 1 week’s holiday
• 1 week’s holiday carry over
• Extra day off for your birthday
• Staff card discount scheme for local shops
• Social days and evenings on the firm
• Staff discounts on legal services