PA / Events Executive

Office Angels; Merton; On-site; GBP 32,000 - 40,000; Full time

Job summary

A leading recruitment agency seeks an Executive Team Assistant / Events Executive to support their Executive Board and Chair of Governors in Wimbledon. This permanent, full-time role requires strong organisational and communication skills, along with experience in high-level administration and event coordination. The position involves managing sensitive information, planning events, and ensuring compliance with governance legislation. Successful candidates will need to travel internationally approximately 8 times a year, and a competitive salary between £32,000 - £40,000 is offered.

Responsibilities

• Provide comprehensive administrative support to the Board of Governors and Executive Team.
• Organise, attend, and minute meetings; prepare agendas and track actions.
• Draft letters, reports, and references; manage sensitive information with discretion.
• Coordinate communication between governors, directors, school leaders, and external stakeholders.
• Support governor performance reviews and induction / training processes.
• Plan and coordinate internal and external events, including conferences and graduations.
• Manage logistics for Executive Team attendance at speaking engagements and media events.
• Liaise with venues, suppliers, and stakeholders; negotiate contracts within budget.

Skills

Organisational skills

Time-management skills

Written and verbal communication

Event coordination

Confidential information handling

Modern office software proficiency

Job description

Join our client and make a difference!

Our client is looking for a highly organised and proactive Executive Team Assistant to support their Executive Board and Chair of Governors. This is a dynamic role where you'll combine top-tier administrative skills with event coordination expertise.

Job Title : Executive Team Assistant / Events Executive

• Reporting to : PA to CEO / Central Office Manager (and Chair of Governors)
• Salary : £32,000 - £40,000 per annum
• Location : Wimbledon, with occasional travel to other sites and the ability to travel abroad for Seminars
• Contract : Permanent, full-time (35 hours per week)

In this pivotal role, you will ensure the smooth operation of their Executive Board and governance processes, while also managing logistics for high-profile events and conferences. You'll be the go-to person for coordination, communication, and planning at the heart of their organisation. You also need to be available to travel internationally approximately 8 times a year.

Your responsibilities :

Administration & Governance

• Provide comprehensive administrative support to the Board of Governors and Executive Team.
• Organise, attend, and minute meetings; prepare agendas and track actions.
• Draft letters, reports, and references; manage sensitive information with discretion.
• Coordinate communication between governors, directors, school leaders, and external stakeholders.
• Support governor performance reviews and induction / training processes.

Compliance

• Maintain accurate records of appointments, attendance, and declarations of interest.
• Ensure compliance with governance legislation and GDPR.
• Manage the organisation's policy library and collaborate with department heads.

Events & Engagement

• Plan and coordinate internal and external events, including conferences and graduations.
• Manage logistics for Executive Team attendance at speaking engagements and media events.
• Liaise with venues, suppliers, and stakeholders; negotiate contracts within budget.
• Work with Marketing and PR teams to ensure effective promotion and thought leadership opportunities.

Essential Skills & Experience

• Strong organisational and time-management skills.
• Excellent written and verbal communication.
• Experience in high-level administration and event coordination.
• Ability to handle confidential information with integrity.
• Proficiency in modern office software and scheduling tools.

Desired Skills and Experience

Highly organised PA / Events Executive -Resillient, marketing, PR, Comms

Equal Opportunities

Office Angels is an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.

By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.