PA & Digital Assistant

Institute of Communication; City Of London; On-site; GBP 35,000 - 50,000; Full time

Job summary

A prestigious organization in the City of London is seeking a highly organised Executive / Personal Assistant to support the CEO and senior executives. This role entails managing calendars, coordinating meetings, and handling sensitive information, alongside opportunities for digital enhancement. The ideal candidate will have at least three years of experience in a similar support role and proficiency in MS Office 365, particularly PowerPoint and Excel.

Qualifications

• Minimum of 3 years' experience supporting executive management in a PA or EA role.
• Strong proficiency in MS Office 365, particularly PowerPoint and Excel.
• Experience in digital publishing or design is preferred.

Responsibilities

• Manage complex calendars and schedule meetings.
• Coordinate travel arrangements.
• Prepare professional documents including reports and presentations.

Skills

Organisation

Time management

Communication

Digital literacy

Adaptability

Education

Relevant degree or professional qualification

Tools

MS Office 365

Job description

Our client is seeking a highly organised and digitally savvy Executive / Personal Assistant to provide comprehensive support to the CEO, senior executives, and Independent Non-Executive Chair.

This newly created role combines traditional PA responsibilities with opportunities to enhance digital outputs, presentations, and communications. It's an exciting and flexible position offering genuine scope to shape and grow with the organisation.

Key Responsibilities

• Manage complex calendars, schedule meetings, and coordinate travel arrangements.
• Monitor, triage, and action the CEO and Chair's inboxes, ensuring timely responses.
• Plan and coordinate workshops, events, and board meetings.
• Prepare professional documents, including reports, statistics, presentations, and meeting minutes.
• Manage and maintain the Board Governance Portal and associated documentation.
• Handle sensitive and confidential information with discretion and professionalism.
• Undertake ad hoc tasks and projects as requested by senior leaders.

Candidate Requirements

Essential

• Loyal, discreet, and professional with a mature outlook.
• Highly organised with strong time‑management skills.
• Flexible, adaptable, and collaborative team player.
• Detail-oriented, curious, and eager to learn.
• Excellent written and verbal communication skills.
• Digitally literate with strong proficiency in MS Office 365, particularly PowerPoint, Excel (including charts), and Outlook.
• Minimum of 3 years' experience supporting executive management in a PA or EA role.

Preferred

• Experience in digital publishing or design.
• Background in process improvement or workflow automation.
• Relevant degree, BTEC, or professional qualification in a related field.