PA (Corporate)

Osborne Clarke; City Of London; On-site; GBP 30,000 - 45,000; Full time

Job summary

A dynamic legal firm in London seeks an experienced Personal Assistant to provide high-level support to a corporate team. You'll manage diaries, handle travel arrangements, and assist in administrative tasks while collaborating with team members. The role requires strong organizational skills, discretion, and a proactive attitude. Competitive salary and benefits offered, with a hybrid working model.

Benefits

Competitive salary

Generous benefits package

Health and wellbeing support

Qualifications

• Proven experience as a Personal Assistant.
• Ability to manage multiple tasks and priorities effectively.
• Strong attention to detail and organizational skills.

Responsibilities

• Provide proactive PA support to fee earners.
• Manage diary and travel arrangements.
• Assist with billing and client communication.
• Document management and filing tasks.
• Collaborate with other team members and departments.

Skills

Excellent organisational skills

Communication skills

Confidentiality and discretion

Problem-solving abilities

Proactive approach

Attention to detail

Effective under pressure

Tools

Microsoft Office 365

MS Teams

Word

Excel

PowerPoint

Job description

Role profile

This is an exciting opportunity for an experienced PA to join a busy Corporate team that is growing from strength to strength. The practice sits within the Business Transactions Group.

This is a permanent position based out of our London office, that offers hybrid working.

What you'll do

The role requires a well organised and pro-active individual with a flexible, positive and can-do attitude, who can demonstrate a range of skills across technical excellence, and client service. More specifically you will:

• Provide highly professional, effective and proactive PA support to a number of fee earners across all levels.
• Assist with full diary management for the fee earners and diary commitments for the team, pre-empting and identifying any diary conflicts, and pro-actively helping to resolve these.
• Managing client files, ensuring accurate and up-to-date documentation
• Proactively take responsibility for travel arrangements, both domestic and international, conference bookings and meeting room bookings in advance, together with ensuring any meeting materials are prepared and delivered in a timely manner.
• Play an active role in managing the billing process by working closely with our accounts team and taking the lead on preparing financial reports for clients, the Partners, and the fee earning team.
• Establish robust and effective relationships with internal and external client and PA relationships, while adopting collaboration and inclusive behaviours in work approach.
• Deal with enquiries from clients, colleagues and third parties, understanding the context of the requests, managing expectations, and provide effective transfer of information.
• Monitor and assist with the management of mailboxes, and any filing of e-mails and documents.
• Document work involving a variety of amending, formatting as well as creating, understanding the role of the Central Services team to seek their support when appropriate.
• Assist with file opening/client due diligence process; set up new matters and draft engagement letters.
• Collate and process expenses including proactive management.
• Provide ad hoc support for the PA team (covering for other PA absences).
• Assist with any ad hoc IT queries, liaising with the IT team to resolve these queries, and help with the integration of new colleagues.
• Proactively identify opportunities, contribute to and be involved with ad-hoc projects as given by the team (and across OC).
• Actively contribute and enhance the firm's culture and focus on collaboration and sharing of knowledge.
• Take ownership of your development and understand the expectations of your role.
• Manage and take ownership of your workload effectively and ensure your work is accurate and delivered on time with appropriate urgency and focus. Keep internal and external clients up to date.
• Demonstrate flexibility and a positive attitude; adapt well to change.
• Comply with the firm's policies and complete all mandatory training.

We are looking for

We are looking for an experienced PA, who is able to use their own initiative, can demonstrate exceptional organisational skills and be an integral team player.

Key Skills:

• Excellent organisational skills and the ability to prioritise work.
• Ability to work under pressure and to tight deadlines.
• Flexible and proactive approach.
• Effective communication in both written and verbal forms.
• Initiative and problem solving capabilities.
• Confidentiality, discretion and diplomacy.
• Exceptional attention to detail
• Excellent IT skills (Microsoft Office 365, MS Teams, Word, Excel, PowerPoint, document management systems).

Salary and benefits

We offer competitive salaries and generous benefits. We value the health and wellbeing of our people and our wide range of offerings and benefits support this.

Our recruitment process

Please note that although we include closing dates for our roles as a guide, we review and progress applications on a rolling basis. At Osborne Clarke we do not make any recruitment decisions using automated decision-making.

We are committed to providing an environment where you can perform to the best of your abilities at every stage of your recruitment experience and beyond. If you require any adjustments to be made during the application stage, interview process, or when working with us, please let us know in confidence.

About Us

Osborne Clarke is an international legal practice with over 330 Partners and more than 1,260 talented lawyers in 26 locations. Our sector-based approach enables us to help our clients tackle the issues they are facing today, and prepare for the ones that they will face tomorrow. We love working closely with our clients on new deals, products and solutions which will transform their businesses, markets and even sectors. And our unique approachable culture is not an added extra, it's fundamental to our success.

At Osborne Clarke we value difference and encourage applicants from all backgrounds. We want everyone to feel that OC is a place where you can be yourself and belong, and our range of interest groups and diversity networks - not to mention our great teams - are a part of making that a reality.

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