PA and Team Coordinator

Wpp Group; Greater London; Hybrid; GBP 26,000 - 34,000; Full time

Benefits offered by this job

Hybrid work model

Wellbeing initiatives

Staff milestone celebrations

Office snacks and treats

Job summary

Burson Group UK, part of WPP, seeks a proactive Personal Assistant/Office Support to empower our teams across four brands. You will own events, manage admin, and coordinate diary and travel for senior leaders with discretion and warmth.

The role is hybrid, combining in-office collaboration with remote work. You will help create a welcoming environment, assist with wellbeing initiatives, and ensure smooth operations across the Burson Group UK network.

Qualifications

• Experience in a PA, team coordination, team assistant or similar role, ideally in a fast-paced agency, professional services or creative environment.
• A demonstrable track record of researching, planning and delivering events, from team socials to larger company or client occasions.
• A genuine interest in people and creating a positive, inclusive team environment, with warmth and emotional intelligence.
• Confidence supporting leaders and working in a fast-paced environment.
• Strong written and verbal communication with proficient MS 365 usage.

Responsibilities

• Own our events programme end to end, including research, planning and management of team social events, wellbeing initiatives, staff milestones, celebrations and gifts.
• Manage administration and logistics behind events: venue sourcing, supplier negotiation, budgeting, catering, guest lists, on-the-day delivery and follow up.
• Prepare for high-level meetings by ensuring presentations and events run smoothly for clients and the company.
• Support leadership day-to-day, including diary and travel logistics, expenses, room bookings and senior leadership visits.
• Foster an inclusive environment, welcome new joiners, coordinate wellbeing initiatives and act as a discreet point of contact.
• Assist with general company administration across brands and internal teams.
• Maintain office operations: space, databases, intranet, supplies, taxi bookings and couriers, snacks and treats.
• Build relationships with colleagues across WPP and Burson Group and with clients and suppliers, handling information discreetly.

Skills

PA experience

Team coordination

Events planning

Discretion

Microsoft 365

Job description

Who we are:

Burson, part of WPP, is the global communications leader built to create value for clients through reputation. With highly specialized teams, industry-leading technologies and breakthrough creative, we help brands and businesses redefine reputation as a competitive advantage so they can lead today and into the future. When you work at Burson, you are part of a global community of lifelong learners who thrive at the edge of innovation.

WPP (LSE/NYSE: WPP) is the trusted growth partner for the world's leading brands. We unite cutting-edge media intelligence and data solutions, world-class creativity, next-generation production, transformative enterprise solutions and expert strategic counsel in a single company - powered by exceptional talent and our agentic marketing platform, WPP Open, to help our clients navigate change, capture opportunity and deliver transformational growth. For more information, visit WPP.com

For more information visit bursonglobal.com and follow us on LinkedIn and Instagram.

More about the role:

This is a role about people first and process second. You will sit at the heart of Burson Group UK, supporting our teams across our four brands, and you will be one of the people who sets the tone of the working day. Roughly half of your time is dedicated to GCI Health UK, with the remaining half supporting the wider group including Axicom, Buchanan and Burson.

We are looking for someone who genuinely enjoys enabling other people to do their best work. You will be highly organised, an accomplished multi-tasker and exceptionally discreet, with a proactive and creative mindset and a can-do attitude. Just as importantly, you will be warm, approachable and interested in the team around you, because much of the value of this role comes from noticing what people need before they ask.

What you'll do:

• Own our events programme end to end, taking responsibility for the research, planning and management of regular team social events, wellbeing initiatives, staff milestone celebrations and gifts.
• Run the administration and logistics behind every event with genuine autonomy, including venue sourcing, supplier negotiation, budget management, catering, guest lists, on-the-day delivery and follow up.
• Prepare for high-level meetings by ensuring presentations and events run smoothly for clients and for the company as a whole.
• Proactively support the leadership day to day, including diary and travel logistics, expenses, room bookings, meeting logistics and the management of senior leadership visits.
• Help create an environment people want to be part of, welcoming new joiners, coordinating wellbeing initiatives, marking the moments that matter to our teams, and acting as a visible and approachable point of contact who senses the mood of the office and flags to leadership where support is needed.
• Assist with general company administration across the brands you support, including, purchase orders, and invoices, working closely with internal teams.
• Keep our office environment working well, covering the organisation of our office space, maintenance of internal databases and the intranet, office supplies, taxi bookings and couriers, and ordering the office snacks and treats that make the place good to be in.
• Build effective working relationships with colleagues across WPP and Burson Group, as well as clients, partners, international colleagues and external suppliers, handling everything you see with absolute discretion.

Experience that contributes to success:

• Experience in a PA, team coordination, team assistant or similar role, ideally gained in a fast-paced agency, professional services or creative environment.
• A demonstrable track record of researching, planning and delivering events, from team socials to larger company or client occasions.
• A genuine interest in people and in creating a positive, inclusive team environment, with the warmth and emotional intelligence to be a trusted presence for colleagues at every level.
• Confidence supporting leaders and working in a fast-paced environment.
• Comfort working with autonomy, taking decisions on administration and logistics without close supervision and knowing when to elevate.
• The ability to hold multiple competing priorities across several teams and stay calm and organised when plans change at short notice.
• Exceptional discretion and sound judgement when handling confidential and commercially sensitive information.
• Strong written and verbal communication, and confident use of Microsoft 365, particularly Outlook, Teams, Word, Excel and PowerPoint.

#LI-SF2

You belong at Burson:

Our vision is for Burson to be the leading 'academy company' for creative communications professionals and emerging leaders. We provide a dynamic environment where ambitious colleagues come to elevate their skills, expand their networks, and ultimately, produce the best solutions for today's leading brands. Our commitment to your growth is reflected in our robust benefits and people programs, which include professional development opportunities, mentorship programs with industry leaders, a vibrant and inclusive company culture fostering collaboration and innovation and packages designed to reward and retain top talent. We invest in our people because we believe their success is our success.

At Burson, we're an agency of learn-it-alls. We recognize that the things we do best, creativity and communications, require a level of nuanced understanding. That's why it's imperative for us to hire extraordinarily talented people of all backgrounds and identities. Without that we can't do the essential work of inspiring bold ideas, fostering constructive dialogue, cultivating meaningful experiences, and driving innovation and creativity for our partners. Your unique point of view-your talent-is what makes you a #BursonPerson, and it's how we deliver exceptional results for our clients, together.

We believe the best work happens when we're together, fostering creativity, collaboration, and connection. That's why we've adopted a hybrid approach, with teams in the office around four days a week. If you require accommodations or flexibility, please discuss this with the hiring team during the interview process.