PA & Administration Assistant

NHS Ayrshire & Arran; Paisley; On-site; GBP 25,000 - 30,000; Full time

Job summary

A prominent healthcare organization is looking for a full-time Personal Assistant/Admin Assistant in Paisley. The role involves diary management, meeting coordination, and providing support to the Director and Senior Management. Candidates should have HNC level education or equivalent experience, strong communication skills, and proficiency in Microsoft O365. This position offers varied tasks and an excellent opportunity for professional development within a dynamic team environment.

Qualifications

• Educated to HNC level or have equivalent relevant practical experience.
• Excellent communication and organisational skills are essential.
• Candidates must have the ability to prioritise their own workload.

Responsibilities

• Diary management and coordination of meetings.
• Provision of secretariat support for KPI monitoring.
• Supporting meetings including minute taking.

Skills

Excellent communication skills

Organisational skills

Ability to use Microsoft O365

Ability to multitask

Work flexibly

Education

HNC level education or equivalent experience

Job description

Personal Assistant/Admin Assistant

NHS Greater Glasgow and Clyde is among the largest healthcare systems in the UK employing around 40,000 staff in a wide range of clinical and non‑clinical professions and job roles. We deliver acute hospital, primary, community and mental health care services to a population of over 1.15 million and a wider population of 2.2 million when our regional and national services are included.

Shift Pattern

Shift pattern: 9am to 5pm, Monday to Friday.

Opportunity

An exciting opportunity has arisen for a Personal Assistant/Admin Assistant within the Digital Services Directorate. You will be part of a small but pivotal and dynamic PA/Admin Team who provide personal admin support to the Director of Digital Services, Senior Management Team and wider Directorate business and resource functions contributing to the delivery of the Digital Strategy 2023‑2028.

Requirements

You should be educated to HNC level or have equivalent relevant practical experience working in a similar role. Excellent communication and organisational skills are essential as is the ability to use Microsoft packages including O365. Working within agreed parameters, candidates must have the ability to prioritise their own workload and to work flexibly to contribute to the team in supporting the Directorate’s administrative requirements across a range of functions. The role is varied with input to Digital Services business activities and as a result candidates must be agile and able to multitask. It provides an excellent development opportunity.

Key Tasks

• Diary management and coordination of meetings.
• Provision of secretariat support and administration of basic data sets to support monitoring of various KPIs.
• Supporting meetings including minute taking and coordinating papers/follow up actions.
• Travel to other NHSGGC sites on occasion.

Employment

Full‑time 37 hours per week Monday to Friday 9am to 5pm based at Smithhills Street, Paisley, with travel to other NHSGGC sites on occasion.

Application

If you meet the criteria we would be delighted to receive your application. Informal enquiries are welcome via Pauline Smith, Business and Administration Manager.

Contact

Informal contact: Pauline Smith, Business and Administration Manager – [e-mail] 07866 217 055.

Information for candidates

This post may close early to the volume of response. Please submit your application form as soon as possible.

EEO Statement

NHS Greater Glasgow and Clyde- NHS Scotland encourages applications from all sections of the community. We promote a culture of inclusion across the organisation and are proud of the diverse workforce we have. By signing the Armed Forces Covenant, NHSGGC has pledged its commitment to being a Forces Friendly Employer. We support applications from across the Armed Forces Community, recognising military skills, experience and qualifications during the recruitment and selection process.

AI Statement

Candidates should provide original and authentic responses to all questions within the application form. The use of artificial intelligence (AI), automated tools, or other third‑party assistance to generate, draft, or significantly modify responses is strongly discouraged. By submitting your application, you confirm that all answers are your own work, reflect your personal knowledge, skills and experience, and have not been solely produced or altered by AI or similar technologies. Failure to comply with this requirement may result in your application being withdrawn from the application process.

Support

For application portal/log‑in issues, please contact Jobtrain support hub in the first instance.