Ops & Logistics Coordinator

Tech Professionals; Banbury; On-site; GBP 25,000 - 35,000; Full time

Job summary

A recruitment consultancy is seeking an Operations & Logistics Co-ordinator to provide executive-level administrative support for personnel recruitment in the energy sector. Responsibilities include managing communications, travel arrangements, and personnel availability, as well as ensuring all necessary documentation is completed accurately. Ideal candidates should have office experience, good MS Office skills, and attention to detail. Role offers a 35-hour work week with competitive holiday and benefits.

Benefits

25 days Holiday

Pension

Health care

Qualifications

• Experience of working in an office environment.

Responsibilities

• Manage the inbox for incoming emails from clients and candidates.
• Facilitate travel arrangements and course bookings.
• Keep track of personnel availability for projects.
• Maintain up-to-date personnel files in Excel.
• Send contracts and ensure timely completion.
• Manage CV pool and candidate registration in CRM.
• Assist with visas and certificate validation.
• Complete customer-specific forms.

Skills

Attention to detail

MS Office skills

Autonomous working

Team collaboration

Job description

OPERATIONS & LOGISTICS CO-ORDINATOR

Job Purpose: To offer support for Recruitment Consultants placing personnel offshore within the busy energy sector, by providing executive level administrative support.

9-5 Monday to Friday (1 hour lunch). 35 Hour week, 25 days Holiday + Pension and Health care.

Roles and Responsibilities

• Oversee the management of the inbox within outlook. This will be incoming emails from clients, candidates referencing travel, contract approvals, certification.
• Facilitate travel and booking of courses.
• Managing personnel availability who are starting projects or when coming off projects.
• Availability of personnel and ensuring files reflect this in real time.
• Management of personnel within an excel spreadsheet - Ensuring all personnel have contracts and in date certifications.
• Sending contracts and ensuring these are done in a timely manner. Full training given.
• Managing CV pool and registration of new candidates within CRM.
• Basic Visas support to candidates eg; sending passport details to clients or embassy.
• Validation of Certificates.
• Competing bespoke Client Forms.
• CV Formatting.
• Any other reasonable duties.

Preferred Qualifications

• Experience of working in an office environment.
• Good MS office skills.
• Must have good attention to detail.
• Must be able to work autonomously and also within a close team.