Operations Maintenance and Facilities Co-ordinator

Orion Engineering Services Limited; Dingwall; On-site; GBP 40,000 - 60,000; Full time

Job summary

A leading engineering services company in Scotland is seeking an Operations, Maintenance and Facilities (OMF) Co-ordinator. This role involves managing preventive maintenance systems and ensuring effective site operations. Candidates should possess strong communication and IT skills, along with a proactive attitude. This is an excellent opportunity for those who thrive in a dynamic environment and aim to contribute to operational success.

Qualifications

• Confident communicator with excellent organisational skills.
• Ability to adapt to changing priorities.
• Enjoy working in a fast-paced environment.

Responsibilities

• Administer and update the Planned Preventative Maintenance database daily.
• Manage the entry, scheduling, and disposal of assets within the system.
• Organise and oversee site facilities to maintain high standards.
• Coordinate client representative facilities.
• Schedule and record all corrective and preventative maintenance work.
• Support and track subcontractor activity on site.
• Allocate planned work to the Maintenance Team.

Skills

Strong written and verbal communication skills in English

Proficient in IT, particularly MS Word, Excel, and PDF

Positive, proactive attitude

Highly organised

Education

Good level of general education

Tools

Planned Preventative Maintenance (PPM) systems

EAM software

Job description

Orion are delighted to be recruiting on behalf of our client for an Operations, Maintenance and Facilities (OMF) Co-ordinator to join a busy and dynamic team in Easter Ross on a long-term contract basis.

This is an excellent opportunity for an organised and proactive individual to play a key role in ensuring the site remains production-ready at all times.

The OMF Co-ordinator will ensure the planned preventative maintenance system is efficiently managed, assets are accurately controlled and facilities standards are maintained across the site. You’ll work closely with the Management Team, Maintenance personnel and contractors to support smooth operations and compliance with maintenance schedules.

Key Responsibilities

• Administer and update the Planned Preventative Maintenance database daily
• Manage the entry, scheduling, and disposal of assets within the system
• Organise and oversee site facilities to maintain high standards
• Coordinate client representative facilities (rooms, vehicles, phones, printing, etc.)
• Schedule and record all corrective and preventative maintenance work
• Support and track subcontractor activity on site
• Allocate planned work to the Maintenance Team and update departmental boards
• Manage administrative tasks, including purchase requisitions, registers and reports
• Maintain records, filing systems and equipment manuals
• Act as point of contact for cleaning contractors and order cleaning materials
• Assist with developing and improving departmental procedures and work instructions
• Provide general support across the Operations, Maintenance and Facilities department

About You

You’ll be a confident communicator with excellent organisational skills and a strong attention to detail. You’ll enjoy working in a fast-paced environment and be able to adapt to changing priorities with ease.

Essential:

• Good level of general education
• Strong written and verbal communication skills in English
• Proficient in IT, particularly MS Word, Excel, and PDF
• Able to work independently or as part of a team
• Positive, proactive attitude and ability to multitask effectively
• Highly organised and accurate in managing workload

Desirable:

• Experience with Planned Preventative Maintenance (PPM) systems or EAM software
• Knowledge of plant and equipment maintenance
• Understanding of facilities management principles
• Experience with safe systems of work

Why Join?

This role offers the chance to be part of a supportive and collaborative team where your contribution will directly impact the smooth running of operations. If you thrive in a structured yet varied role and enjoy keeping things running efficiently behind the scenes, this could be the perfect opportunity for you.

Our role in supporting diversity and inclusion: As an international workforce business, we are committed to sourcing personnel that reflects the diversity and values of our client base but also that of Orion Group. We welcome the wide range of experiences and viewpoints that potential workers bring to our business and our clients, including those based on nationality, gender, culture, educational and professional backgrounds, race, ethnicity, sexual orientation, gender identity and expression, disability, and age differences, job classification and religion. In our inclusive workplace, regardless of your employment status as staff or contract, everyone is assured the right of equitable, fair and respectful treatment.