Operations & HR Assistant – Noa Girls

The Wohl Enterprise Hub; City Of London; On-site; GBP 22,000 - 28,000; Full time

Job summary

A community support organization in London is looking for an Administrative Assistant to join their vibrant operations team. The successful candidate will oversee office management, assist with HR tasks, and support the operational projects of the organization. Strong organizational skills and proficiency in Microsoft Word and Excel are required. Flexibility in working hours is necessary.

Qualifications

• Experience with office management and administrative tasks.
• Willingness to assist in various areas as needed.

Responsibilities

• Oversee house management and office supplies.
• Manage diary and assist with room bookings.
• Support operational projects and volunteer management.

Skills

Strong organisational skills

Excellent written and verbal communication

Team player

IT literate

Good level of numeracy

Tools

Microsoft Word

Microsoft Excel

Job description

Our jobs board is constantly changing with new jobs being added every day. If you would like to apply for any of the jobs we are advertising, please be in touch with your Work Avenue adviser or contact Yael [e-mail] stating which role you are interested in.

25th November 205, although we reserve the right to close applications earlier

General Description

Noa Girls provides practical, emotional and therapeutic support to adolescent girls in the Orthodox Jewish community. The position of administrative assistant provides an exciting opportunity to join the Noa family as part of the busy, vibrant operations team.

Key Tasks and Responsibilities

Operations

• Overseeing house management, ensuring office stocks are maintained and ensuring rooms are well equipped
• Putting systems in place to ensure supplies are kept neat and easily accessible for staff and volunteers
• Diary management; assisting staff with room bookings
• Providing support for Noa’s operational projects ie mailouts, distributions and fundraising events
• General reception duties such as answering the phones and managing voicemail
• Assisting the Mentoring Managers with volunteer management administration
• Provide operational support to the wider team, contributing to the efficient delivery of services

HR

• Responsible for organising and managing the process of DBS checks for all new employees and volunteers
• Preparing and distributing the monthly staff timetable and seasonal holiday calendars
• Responsible for creating, management and maintenance of employee records, including Noa’s HR system
• Overseeing the onboarding and induction of new staff
• Supporting the HR function, including recruitment, onboarding, and staff records management

Person Specification

Personal Attributes

• Strong organisational skills and the ability to prioritise tasks
• Excellent written and verbal communication skills
• A strong team player with a willingness to learn
• Flexible and willing to help out in other areas when necessary

Knowledge and Experience

• IT literate with experience of using Microsoft Word and Excel
• Good level of numeracy

Additional information

• This role may require some work in the evenings and at weekends.
• This job description and person specification is not prescriptive; it merely outlines the key tasks and responsibilities of the post. The Operations and HR Assistant will be expected to carry out such reasonable duties as may be requested from time to time by the Director of Operations. The key tasks and responsibilities are subject to change. Any changes will be made in consultation with the post holder. This Job Description is subject to alteration in response to changes in legislation or Noa Girls’ operational procedures.

Contact

For more information and to be personally recommended for this role, please contact Yael – [e-mail]