Operations Coordinator, Procurement

RWS Entertainment Group; Milton Keynes; On-site; GBP 30,000 - 50,000; Full time

Job summary

A global entertainment company in Milton Keynes is seeking an Operations Coordinator for their Procurement team. This full-time position offers a hybrid working schedule, with responsibilities including vendor management, procurement operations, and supporting international production needs. The ideal candidate is a recent graduate with strong organizational skills and a proactive approach to procurement. Competitive salary and benefits are included.

Benefits

Competitive Salary

Company Pension

25 days paid holiday

Paid parental leave

Flexible working

Employee Assistance Programme

Qualifications

• Recent graduate or early-career professional in a related field.
• Interest in global purchasing and process improvement.
• Comfortable working independently and collaboratively.

Responsibilities

• Support end-to-end purchasing for international productions.
• Assist with sourcing suppliers for production items.
• Build and maintain relationships with key suppliers.

Skills

Attention to detail

Organizational skills

Vendor management

Strong communication skills

Problem-solving skills

Education

Degree in Business, Operations, Supply Chain Management

Tools

Microsoft Excel

Job description

Job Title: Operations Coordinator, Procurement

Reports To: Director, Procurement

Working Hours: Hybrid (Office: Monday–Tuesday | Remote: Wednesday–Friday)

Monday and Tuesday: 9:30 AM – 5:30 PM (office-based)

Wednesday to Friday: 2:00 PM – 10:00 PM (remote / work from home)

Place of Work: UK HQ, Mill Court, Milton Keynes, Buckinghamshire MK12 5EU

Other: Full Time

ABOUT RWS GLOBAL

RWS Global is the world leader in groundbreaking live moments across entertainment and sports, creating customized guest experiences spanning theatrical productions, live events, immersive destinations, multimedia, consumer products and more.

RWS Global is headquartered in New York, London, Cincinnati, Shanghai, Orlando and Sydney with dedicated RWS Studios in NYC and the UK to serve its vast talent pipeline and client base. With a focus on entertainment and sports experiences, RWS Global serves major brands and corporations, theaters, cruise lines, sports properties, live venues, parks, resorts and more.

Offering end-to-end services from ideation to operations, RWS Global’s team of world-class designers, creators, producers and visionary talent provide unrivaled scale, producing over one million live moments every day and employing over 8,000 individuals and performers worldwide.

The RWS Global roster of clients includes Apple, Azamara, The Coca-Cola Company, Commonwealth Games, Crayola, Europa-Park Resort, Ferrari World Abu Dhabi, The FRIENDS Experience by Original X Productions, Hard Rock Resorts, Hershey Entertainment & Resorts, Holland America Line, Iberostar Hotels & Resorts, International Cricket Council, Invictus Games, Lionsgate, MSC Cruises, Roompot, Rugby World Cup, Six Flags, Space Center Houston, TUI Group, Vera Wang, Warner Bros., Disney’s The Lion King on Broadway, Chicago the Musical, Christmas Spectacular Starring the Radio City Rockettes and more.

JOBS SUMMARY

This role will report directly to the Director of Procurement and play a crucial part in streamlining our procurement operations across multiple regions. You’ll gain hands-on experience in project-based purchasing, vendor management, process documentation, and procurement operational improvement, all while working closely with stakeholders in the UK, Australia, and the US.

You’ll play a hands-on role in supporting project purchasing, vendor coordination, and internal process improvements across multiple international teams. You'll work across exciting procurement categories such as production materials, technical equipment, creative services, and marketing assets etc.

This is an exciting opportunity to join a collaborative, high-energy environment in the entertainment industry and grow your career in procurement, operations, or supply chain.

KEY TASKS

Role & Responsibilities:

• You must be flexible and committed to working a hybrid schedule, including evening shift hours (2:00 PM – 10:00 PM, Wednesday to Friday) to align with global time zones and project demands.
• Support end-to-end purchasing for international productions and events, including vendor selection, quote gathering, and purchase order creation.
• Assist with sourcing suppliers for production items (e.g., staging, lighting, AV gear), office supplies, branded merchandise, digital services, arts and crafts, etc.
• Strategic Stakeholder Engagement: Participate in early-stage project planning meetings to anticipate sourcing needs, influence specifications.
• Proactive Participation: Join key meetings, support supplier onboarding and contract reviews, and contribute ideas to enhance team performance and procurement scalability.
• Maintain up-to-date procurement records, contracts, and supplier details across regions.
• Vendor Relationship Management: Build and maintain strong relationships with key suppliers.
• Support the rollout of standardized procurement processes and documentation across the UK, US, and Australia.
• Collaborate with finance to ensure accurate cost tracking, invoice matching, and budget reconciliation.
• Participate in project kick-off meetings, supplier onboarding, contract reviews, and internal stakeholder meetings.
• Attend key meetings to understand upcoming project needs, procurement timelines, and supplier requirements.
• Continuously identify opportunities to streamline workflows and improve team efficiency.
• Raise and manage purchase orders accurately and in a timely manner across multiple departments and regions.

Qualifications & Skills:

• A recent graduate or early-career professional with a degree in Business, Operations, Supply Chain Management, or a related field.
• Strong attention to detail with excellent organizational and follow-through skills.
• An interest in global purchasing, vendor management, and process improvement.
• Ability to manage multiple tasks and deadlines across different time zones.
• Comfortable working independently and collaboratively in a hybrid environment.
• Proficiency in Microsoft Office (especially Excel); ability to learn procurement tools and systems quickly.
• Strong written and verbal communication skills with a professional, proactive approach.
• Exposure to working with cross-functional teams, ideally in a fast-paced or project-driven environment.
• Process-driven mindset with an interest in operations, continuous improvement, or workflow automation.
• Strong problem-solving skills with a methodical and organized approach to tasks.
• Excellent interpersonal skills with the ability to influence and build strong relationships.

Company Benefits:

• Competitive Salary
• Company Pension
• 25 days paid holiday excluding Bank Holidays
• Paid parental leave
• Computer (Mac/Windows)
• Company Phone Allowance
• Flexible working (office/remote)
• Employee Assistance and Wellbeing Programme
• Childcare Support Policy
• Employer Sponsored Vision Programme

DIVERSITY AND INCLUSION STATEMENT:

DIVERSE IS WHO WE ARE. Way more than a box to check, diversity is core to RWS Global culture. We value it, promote it, protect it and hire it. All differences are welcome here.

So, bring all of who you are, no questions asked.