Operations Coordinator

Bdo Uk; City of Edinburgh; On-site; GBP 22,000 - 28,000; Full time

Job summary

BDO UK in Edinburgh seeks a proactive Facilities and Administration Assistant to provide efficient support across nominated locations. You’ll help manage office operations, health & safety, and general maintenance, ensuring a safe, tidy and well‑run environment.

You’ll work closely with the Operations Manager and senior managers, handling tasks independently while collaborating with colleagues. The role suits a detail‑oriented communicator with strong IT skills and a willingness to learn new

Qualifications

• Advanced Word and Excel skills including formulas.
• Proficiency in PowerPoint and Outlook.
• Ability to learn AMS and other expat digital tools.
• Curiosity about technology and process improvement.
• Strong written communication, organization, and attention to detail.

Responsibilities

• Assist with the provision of an efficient, effective and professional facilities and administrative support service to your nominated locations.
• Support the Operations Manager in the smooth running of the office (general maintenance, working environment and Health & Safety) to maintain a safe, clean and tidy work environment.
• Have knowledge of Facilities Management processes (preferable).
• Have previous experience of working within a high profile corporate environment.
• Have previous experience in Health & Safety or willingness to undertake training.
• Is confident with communication. Recognises that different people require different approaches and adjusts style appropriately.
• Ability to adapt to new experiences including learning new skills or systems in order to provide help during busy periods.
• Use initiative to find tasks to complete and catch up on when in quiet periods.
• Pro-active and hands on – happy to support other Team members.
• IT Skills, Outlook, Excel, Word.

Skills

Written communication

Organisational skills

Deadline driven

Proactive

Tools

AMS (Assignment Management System)

Basic coding

MS Excel

MS Word

PowerPoint

Outlook

Job description

Ideas | People | Trust

We’re BDO. An accountancy and business advisory firm, providing the advice and solutions entrepreneurial organisations need to navigate today’s changing world.

We work with the companies that are Britain’s economic engine – ambitious, entrepreneurially-spirited and high‑growth businesses that fuel the economy – and directly advise the owners and management teams leading them.

We’ll broaden your horizons

Playing an important support role at BDO, our Secretarial and Administration team contributes to our success by taking responsibility for planning and organisation. Their proactive approach to what we do ensures our projects operate seamlessly and co-operation remains strong across our firm. Whatever the challenge, they provide the foundations on which we can excel. Joining this team, you’ll enjoy a friendly and supportive environment – and plenty of variety to keep you on your toes. Want to play your part in our international operation?

We’ll help you succeed

Leading organisations trust us because of the quality of our advice. That quality grows from a thorough understanding of their business, and that understanding comes from working closely with them and building long-lasting relationships.

You’ll be someone who is both comfortable working proactively and managing your own tasks, as well as confident collaborating with others and communicating regularly with senior managers, directors, and BDO’s partners to help businesses effectively. You’ll be encouraged to identify and draw attention to opportunities for enhancing our delivery and providing additional services to organisations we work with.

You will;

• Assist with the provision of an efficient, effective and professional facilities and administrative support service to your nominated locations.
• Support the Operations Manager in the smooth running of the office (general maintenance, working environment and Health & Safety) to maintain a safe, clean and tidy work environment.
• Have knowledge of Facilities Management processes (preferable).
• Have previous experience of working within a high profile corporate environment.
• Have previous experience in Health & Safety or willingness to undertake training.
• Is confident with communication. Recognises that different people require different approaches and adjusts style appropriately.
• Ability to adapt to new experiences including learning new skills or systems in order to provide help during busy periods.
• Use initiative to find tasks to complete and catch up on when in quiet periods.
• Pro-active and hands on – happy to support other Team members.
• IT Skills, Outlook, Excel, Word.

You’ll be someone with:

• Advance level in Word, Excel (including the use of formulas), PowerPoint and Outlook
• Ability to learn how to use the Assignment Management System (AMS), basic coding and other expat digital tools
• Curiosity about technology developments and how these can be used for process improvements
• Understanding of process; design and implementation
• Strong written communication skills – exceptional spelling, punctuation and grammar
• Strong organisational skills with good attention to detail
• Able to work towards tight deadlines and prioritise work
• Adopts a methodical, thorough approach to routine tasks demonstrating awareness that all tasks, even if they are routine, contribute to a well-run client engagement

You’ll be able to be yourself; we’ll recognise and value you for who you are and celebrate and reward your contributions to our business. We’re committed to agile working, and we offer everyone the opportunity to work in ways that suit them, their teams, and the task ati hand.

At BDO, we’ll help you achieve your personal goals and career ambitions, and we have programmes, resources, and frameworks that provide clarity and structure around career development.

We’re in it together

Mutual support and respect is one of BDO’s core values and we’re proud of our distinctive, people-centred culture. From informal success conversations to formal mentoring and coaching, we’ll support you at every stage in your career, whatever your personal and professional needs. Our agile working framework helps us stay connected, bringing teams together where and when it counts so they can share ideas and help one another. At BDO, you’ll always have access to the people and resources you need to do your best work.

We know that collaboration is the key to creating value and satisfying experiences at work, so we’ve invested in state-of-the-art collaboration spaces in our offices. BDO’s people represent a wealth of knowledge and expertise, and we’ll encourage you to build your network, work alongside others, and share your skills and experiences. With a range of multidisciplinary events and dedicated resources, you’ll never stop learning at BDO.

We’re looking forward to the future

At BDO, we help entrepreneurial businesses to succeed, fuelling the UK economy. Our success is powered by our people, which is why we’re always finding new ways to invest in you. Across the UK thousands of unique minds continue to come together to help companies we work with to achieve their ambitions.

We’ve got a clear purpose, and we’re confident in our future, because we’re adapting and evolving to build on our strengths, ensuring we continue to find the right combination of global reach, integrity and expertise. We shape the future together with openness and clarity, because we believe in empowering people to think creatively about how we can do things better.