Operations Coordinator

Office Angels; Brentwood; On-site; GBP 29,000 - 30,000; Full time

Job summary

A staffing solutions company is seeking an organised and proactive Operations Coordinator in Brentwood. This varied role involves supporting operational processes, managing billing, and assisting with project documentation. Candidates should have prior administrative experience, proficiency in Microsoft Excel, and knowledge of construction-related systems. The position offers a salary of £29,000 - £30,000 per annum along with various benefits including private healthcare and pension.

Benefits

24 days annual leave plus Bank Holidays

Pension scheme

Private healthcare

Life insurance

On site parking

Qualifications

• Previous administrative experience is essential.
• Proficient in Microsoft Excel and Word (Intermediate level).
• Professional telephone manner required.
• Knowledge of construction industry and systems like SharePoint, CRM, Bolster/OneTrace is advantageous.

Responsibilities

• Run weekly billing reports for subcontractors and process invoices.
• Update installation schedules and drawings using OneTrace, Bolster, and Excel.
• Log and progress enquiries for quotations on CRM and SharePoint.
• Set up new projects on SharePoint, CRM, and industry software.
• Support operations and warehouse teams with ordering materials/equipment.
• Handle telephone and email enquiries; maintain electronic filing.

Skills

Administrative experience

Proficient in Microsoft Excel

Professional telephone manner

Knowledge of construction industry

Tools

SharePoint

CRM

Bolster/OneTrace

Job description

Operations Coordinator

Location: Brentwood, Essex

Salary: £29,000 - £30,000 per annum

Hours: Monday - Friday, 8:30am - 4:30pm

Benefits

• 24 days annual leave plus Bank Holidays and Christmas shutdown
• Pension scheme
• Private healthcare
• Life insurance
• On site parking

About the Role

We are seeking an organised and proactive Operations Coordinator to join our client's team in Brentwood. This is a varied role supporting operational processes and ensuring smooth project delivery.

Key Responsibilities

• Run weekly billing reports for subcontractors and process invoices
• Update installation schedules and drawings using OneTrace, Bolster, and Excel
• Log and progress enquiries for quotations on CRM and SharePoint
• Record and process utility and fuel billsObtain compliance documentation from site operatives
• Set up new projects on SharePoint, CRM, and industry software
• Create and upload project documentation on Bolster/OneTrace
• Complete permit applications via client portals
• Export, record, and file site documentation
• Support operations and warehouse teams with ordering materials/equipment
• Handle telephone and email enquiries; maintain electronic filing

About You

• Previous administrative experience is essential
• Proficient in Microsoft Excel and Word (Intermediate level)
• Professional telephone manner
• Knowledge of construction industry and systems such as SharePoint, CRM, Bolster/OneTrace is advantageous (training provided)

If you're detail-oriented, tech-savvy, and enjoy working in a fast-paced environment, we'd love to hear from you!

We are an equal‑opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require adjustments at any stage, please let us know and we will be happy to support you.

Office Angels UK is an Equal Opportunities Employer.