Operations Assistant 6 month FTC

Clarion Events; Greater London; Hybrid; GBP 21,000 - 26,000; Full time

Benefits offered by this job

25 days’ holiday plus bank holidays

End of year wellbeing shutdown

Extra day of leave for celebrations

Summer hours – 3pm Fridays

HOW Days – charity day per quarter

Pension Scheme

Private Medical Insurance

Health Cash Plan

Wellbeing Library (MYNDUP)

Mentoring Programme

Season Ticket Loan

Cycle to Work Schemes

Free on-site gym and showers

Free eyesight tests

Free flu vaccination on-site

Job summary

Clarion Events is seeking an Event Operations Assistant to support the Operations team delivering iGB Affiliate 2027 in Barcelona, Spain. This role suits a highly organised individual who thrives in a fast-paced exhibitions environment and enjoys variety, stakeholder collaboration, and taking ownership.

You will work with internal teams and external partners, managing end-to-end exhibitor logistics, travel, budgets, stock control and contributing to a learning-driven culture within a renowned

Qualifications

• Strong time management and organisational skills.
• Excellent communication abilities across internal and external stakeholders.
• Ability to work independently and as part of a team.
• Willingness to learn and adapt in a fast-paced environment.
• Preparedness to travel internationally (Barcelona, Spain).

Responsibilities

• Assist the wider Operations team to ensure events run to high standards.
• Share event operational information with other departments and stakeholders.
• Communicate show requirements to suppliers and venues within budget.
• Audit floor plans and exhibitor lists for accuracy.
• Manage end-to-end delivery of turnkey exhibitor packages with external partners.
• Undertake supplier research.
• Coordinate team meetings and travel arrangements.
• Distribute media partner literature and plan merchandise logistics.
• Handle inventory and stockroom organisation.
• Support ad-hoc tasks and general office duties.

Skills

Time management

Communication

Independent worker

Willingness to learn

Adaptability

International travel

MS Office

Airtable

Canva

Tools

Microsoft Office Suite

Airtable

Canva

Job description

The Opportunity:

We are looking for an Event Operations Assistant to support our Operations team in delivering iGB Affiliate 2027 in Barcelona, Spain - an industry-leading trade exhibition. This role is ideal for a highly organised and methodical individual who enjoys variety in their work and thrives in a fast-paced environment. You will collaborate closely with internal teams and external stakeholders while also having the autonomy to take ownership of your responsibilities.

With our events experiencing exciting growth and change, this is a fantastic opportunity for someone eager to accelerate their career in event operations. You’ll be joining a brilliant team of professionals who foster a fun, supportive, and learning-driven environment, helping you grow your skills, confidence, and expertise in the exhibitions industry. If you love tackling challenges and making an impact, we’d love to hear from you!

Key Responsibilities:

• Assist the wider Operations team to ensure that our events are run to the highest standards.
• Proactively share event operational information with other departments and stakeholders.
• Communicate show requirements/orders to suppliers and venues accurately, timely and the allocated budget.
• Audit our floor plan and exhibitor lists to ensure our records are accurate.
• Manage the end-to-end delivery of turnkey exhibitor packages, collaborating closely with external partners to ensure successful execution and a seamless exhibitor experience.
• Undertake supplier research.
• Coordinate team meetings.
• Coordinate travel and accommodation for the team, partners and speakers.
• Coordinate and Manage distribution of Media Partner literature.
• Plan, source, and manage event merchandise requirements, ensuring all materials are delivered on time and within budget.
• Coordinate exhibitor private meeting room packages, ensuring venue services and exhibitor requirements are fully met.
• Coordinate the delivery and collection of show freight.
• Register suppliers in our financial system (Workday), update budgets and raise purchase orders.
• Support the Operations Managers by collecting H&S policies, insurance and risk assessments.
• Maintain a tidy stockroom and ensure accurate inventory tracking.
• Independently manage assigned event feature projects from concept through to delivery, ensuring objectives, timelines, and stakeholder expectations are successfully met
• Complete ad-hoc tasks assigned to you by the wider Operations team.
• Complete general office management tasks.

Knowledge, Skills & Behaviours:

• Strong time management and organisational skills, showcasing an ability to prioritise and complete tasks ahead of deadlines.
• Excellent communication skills.
• Ability to work effectively both independently and within a team.
• Willingness to learn.
• Highly adaptable to changes.
• Readiness to travel Internationally – Barcelona , Spain.
• Proficient in Microsoft Suite and comfortable learning new software systems such as Airtable and Canva.
  

About Clarion Events

Clarion Events is one of the world’s leading event organisers, producing and delivering innovative and market-leading events since 1947. ( https://clarionevents.com/welcome )

Clarion Events embrace diversity and equal opportunities in all that we do. We are committed to building a team that represents a variety of backgrounds, perspectives, and skills. The more inclusive we are, the better our work will be.

Clarion is private equity backed and owned by Blackstone. Blackstone is one of the world’s leading global investment funds, investing capital for the long term in order to build successful, resilient businesses. ( https://www.blackstone.com/ )

Our purpose is to deliver exceptional customer outcomes and experiences, by making every connection count.

Our vision is we want every one of our products to be a market leader in customer satisfaction and delight.

Benefits

• 25 days’ holiday plus bank holidays
• End of year wellbeing shutdown (closed for the last week of the year)
• Employees on a permanent or fixed-term contract are gifted an extra day of leave that can be used for a celebration of your choosing, e.g. birthday, Eid, Diwali, etc.
• Summer Hours in August (3pm finish on Fridays)
• Helping Our World (HOW) Days – one paid day per quarter to carry out charity work
• Pension Scheme
• Private Medical Insurance
• Health Cash Plan
• Wellbeing Library (MYNDUP)
• Mentoring Programme
• Season Ticket Loan
• Cycle to Work Schemes
• Free on-site gym and shower facilities
• Free eyesight tests
• Free flu vaccination – offered on site once a year for all employees

Our Values

PASSION

We deliver all our events with passion for people, the environment and businesses. We form connections with those who are just as passionate about what they do as we are. We always strive to exceed expectations and celebrate success. We love what we do, and it shows.

CARE

We care about our people and our products and work tirelessly to achieve lasting connections and satisfaction for ourselves, our customers and the businesses they support. We really get people - everyone is welcome.

IMAGINATION

Everything is possible. We constantly challenge the status quo and create amazing experiences and opportunities. We take huge satisfaction in solving problems. As open-minded and fun-loving people, the sky is our limit.

TRUST

We trust our skills, people and partners to deliver extraordinary events our customers have come to rely on. We support everyone around us and always learn through our experiences. We are honest and straight forward. You can always rely on us.

Equal Opportunities

We encourage employees to be open and confident and recognise that every member of the team makes a vital contribution.

Clarion embraces equality, diversity and inclusion and seeks to promote these principles in all of our business activities.

When recruiting new employees or providing opportunities for promotion, we will:

• Recruit, develop and retain the most talented people, regardless of background, and make the best use of their talents;
• Ensure that no person is unlawfully discriminated against;
• Select the best person for the role based on their skills, qualifications and abilities.

This statement sets out our commitment to equal opportunities and to preventing discrimination in the workplace.