Operations Analyst

Freelancingforgood; United Kingdom; Remote; GBP 43,000 - 56,000; Full time

Job summary

A forward-thinking organization is seeking an Operations Analyst to support operations and project management remotely. The ideal candidate has at least 2 years of experience in operations, is mission-driven, and possesses excellent organizational skills. Responsibilities include managing recruitment, onboarding, and project tasks to enhance AI governance efforts. This role offers a competitive salary and requires some international travel.

Qualifications

• 2+ years of relevant professional experience in operations, project management, or a similar area of work.
• Mission-driven with a commitment to advancing AI governance.
• Demonstrated ability to work independently in a remote environment.

Responsibilities

• Carry out operational tasks including recruitment and onboarding.
• Assist with project management and help maintain Gantt charts.
• Engage in team meetings and foster a positive team culture.

Skills

Organizational skills

Proactive problem solving

Collaborative approach

Tech adept

Attention to detail

Tools

Google Workspace

Slack

Coda.io

Notion

Asana

Job description

The Future Society is looking for an Operations Analyst.

Overview:

• Full-time role
• Language: English
• Location: Anywhere (Remote) – based between Eastern Time (ET) and Central European Time (CET)
• Salary: $72,800 per year for US-based candidates; $57,100 per year for candidates based outside US
• Applications closing: 25th November

Job Description

The Future Society (TFS) is seeking an Operations Analyst to support operations, project management, and communications for our team of 19 staff working on aligning AI through better governance.

Reporting to Operations Manager Eloise Dunn, this hire will work across both the Operations and Communications departments, supporting day-to-day processes that keep TFS running smoothly. The organization has more than doubled in size over the past two years and our Operations team will grow with it.

This role is ideal for a brilliant, mission-driven generalist who thrives on organisation, planning, problem solving, and collaboration.

Responsibilities

• Carry out core work across key operational areas, including recruitment, onboarding, employee engagement, retreat planning, tech and systems work, and finance and fundraising.
• Carry out core project management work, including helping with project planning and strategy setting, maintaining project Gantt charts, and following up on tasks and deadlines to help keep AI governance projects on track.
• Work closely with the Communications team to assist with their work management, liaise with the wider team, and manage Comms tools, subscriptions, and contracts.
• Help to maintain and improve our tools and systems setup.
• Follow best practices and continually improve your understanding of operations and project management.
• Manage commitments in a constructive and reliable fashion, with good communication.
• Actively engage in team meetings and discussions.
• Help foster a positive and inclusive team culture, with effective collaboration across the team.
• Support in addressing organisational and team challenges, towards a culture of continuous improvement.
• Assist with vendor management and help to identify and resolve issues.

Role Requirements

• 2+ years of relevant professional experience in operations, project management, or a similar area of work.
• Mission-driven: Commitment to advancing AI governance and a strong desire to support TFS’s mission of aligning AI through better governance.
• A talented generalist: You will be involved in many areas across the Operations, Communications, and AI Governance teams, so you must be able to get up to speed quickly and be comfortable switching between different tasks.
• Fantastic organizational skills: You have a demonstrated ability to work independently and reliably in a remote environment, and you are great at managing your time, prioritizing effectively, and reliably completing your tasks and projects.
• Detail-oriented, diligent, and tenacious: You complete your tasks to a high standard, and can be trusted not to miss important details. You can be patient and persistent when dealing with complex and sometimes frustrating administrative processes.
• Proactive problem solving: You take the initiative to make feasible suggestions and implement improvements, and you step in to help when you identify problems that are critical to address.
• Collaborative approach: You work well on a team and enjoy supporting others with a positive attitude, clear communication, and the ability to seek and provide guidance when needed.
• Tech adept: You’re a quick learner and will be able to proficiently configure and manage the digital tools and platforms that we use to work remotely and asynchronously—including Google Workspace, Slack, and project management systems on Coda.io. Familiarity with Notion or Asana is helpful.
• Ambition to develop in operations: You are building a career in operations and you will aim to grow your knowledge and skills.
• Willingness to travel: This role will require international travel up to two times a year.

Preferred

• Experience in a small company or organisation.
• Experience operating in a global and/or remote-first work environment.
• Experience in a mission-driven setting, particularly in the AI Governance field.
• Familiarity with handling basic financial and HR administrative processes.
• Familiarity with communications functions and web content management (WordPress or similar).

How to apply?

To apply for this role, please fill in the application form.