Operations Administrator

James Fisher and Sons plc; Oldmeldrum; On-site; GBP 30,000 - 40,000; Full time

Job summary

A leading engineering services company in Oldmeldrum is looking for an Operations Coordinator to streamline administrative processes and ensure effective communication. The ideal candidate will possess strong organisational skills and be capable of multitasking effectively in a fast-paced environment. Experience in an equipment hire or oil services background is preferred. This full-time role offers an opportunity to contribute to efficient operations.

Qualifications

• Proven administrative and organisational skills, ideally from an equipment hire/oil services environment.
• Confident multitasker with strong attention to detail.
• Excellent communicator with interpersonal skills.

Responsibilities

• Schedule and coordinate personnel assigned to projects.
• Liaise with external specialists to manage visa requirements.
• Process timesheets for both workshop and offshore staff.
• Provide on-call support for offshore operations.
• Maintain and update offshore personnel documentation.
• Ensure compliance with company policies and regulations.

Skills

Administrative skills

Organisational skills

Communication skills

Problem solving

Tools

MS Office

Job description

About The Role

Operations Coordinator – Oldmeldrum – Full‑Time, Permanent

About Us

James Fisher is a global engineering services company that has evolved from its origins as a ship owner and operator to provide expertise and innovative technology across Energy, Defence, and Maritime Transport. We help our customers deliver on their promises safely, efficiently, and responsibly. With a strong heritage built on our people and innovation, we are embedding sustainability across our business.

• Our Energy Division offers safe, sustainable products and services for oil, gas, and renewables.
• The Defence Division provides underwater systems and life support for defence and commercial diving markets.
• Maritime Transport leads in global maritime shipping and ship‑to‑ship transfer services.

Together, we are building a brighter, bolder, and more innovative future.

The Role

Join our fast‑paced Operations Team as an Operations Coordinator, where you'll play a pivotal role in keeping everything running smoothly. From streamlining administrative processes to ensuring seamless communication and documentation, your organisational skills will help drive efficiency and keep our operations running smoothly.

Principal Accountabilities

• Schedule and coordinate personnel assigned to projects
• Liaise with external specialist to manage visa requirements
• Process timesheets for both workshop and offshore staff
• Provide on‑call support for offshore operations
• Maintain and update offshore personnel documentation
• Ensure compliance with company policies, client standards and regulations
• Collaborating across departments to align logistics with project needs
• Provide general administrative support to the workshop as required
• Organise re‑certification of calibrated equipment and hire assets
• Ensure all service and maintenance records for hire equipment are up to date
• Prepare documentation packs for equipment mobilisation
• Support facilities, grounds and office services across JFO UK sites
• Keep systems and databases accurate and up to date

Qualifications and Experience

• Proven administrative and organisational skills, ideally gained from an equipment hire/oil services environment
• Confident multitasker with a professional approach and strong attention to detail
• Excellent communicator with interpersonal skills
• High attention to detail with problem solving mindset
• Awareness of HSEQ practices in operational settings
• MS Office knowledge (Desirable)

If this sounds like the ideal next step in your career, then click ‘apply’ now!

Due to the volume of applications, we receive for our vacancies, on occasion applications may close before the deadline, so please apply early to avoid disappointment.

James Fisher and Sons are committed to taking positive action on diversity and strongly encourage applications for candidates from all backgrounds. We are proud to be a Disability Confident employer and recognise that our success depends on our talented and diverse workforce. For more information, click here.