Operations Administrator

Search; Bathgate; On-site; GBP 23,400 - 28,600; Full time

Benefits offered by this job

Competitive salary

Annual bonus

5-star housebuilder reputation

Commitment to diversity

Contributory pension scheme

Job summary

A leading UK housebuilder in Bathgate is looking for an Operations Administrator. The role involves supporting both Commercial and Technical departments, ensuring effective administration, and managing multiple tasks. Candidates should have experience in property administration, COINS system knowledge, and strong organisational skills. The position offers a competitive salary of £26,000, annual bonus, and a contributory pension scheme.

Qualifications

• Experience in property administration is essential.
• COINS system knowledge is essential.
• Familiarity with Bluebeam is preferred.
• Strong organisational and communication skills are required.
• Calm and efficient under pressure.

Responsibilities

• Administer tender processes and maintain insurance trackers.
• Manage timesheets and payment applications.
• Raise purchase orders and update drawing registers.
• Attend meetings and manage action logs.

Skills

Property administration experience

COINS system knowledge

Organisational skills

Communication skills

Proficiency in Microsoft 365

Tools

Bluebeam

Job description

Search Bathgate, Scotland, United Kingdom

Operations Administrator

Search Bathgate, Scotland, United Kingdom

1 day ago Be among the first 25 applicants

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Base pay range

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Are you ready to take the next step in your career with a company that values your growth and success? My client is looking for a proactive and detail-oriented Operations Administrator to join their team in Bathgate.

Why Join Us?

My client is one of the UK’s largest and most respected housebuilders, known for delivering high-quality homes and outstanding customer satisfaction. As part of our team, you’ll enjoy:

• Competitive salary of £26,000
• Annual bonus
• 5-star housebuilder reputation
• Commitment to diversity, inclusion & personal development
• Contributory pension scheme

Your Role

You’ll support both our Commercial and Technical departments, ensuring smooth operations and effective administration across the business.

Key Responsibilities

Commercial:

• Administer tender processes and subcontractor documentation
• Maintain insurance trackers and COINS records
• Manage subcontractor accreditations via CQMS
• Process timesheets, payment trackers, and expenses
• Handle invoice and payment applications
• Maintain H&S and O&M manuals

Technical:

• Raise purchase orders and manage invoices/fees
• Update drawing registers and manage Premier Guarantee platform
• Assist with procurement and certification tracking
• Attend meetings and manage action logs

What You’ll Bring

• Experience in property administration
• COINS system knowledge is essential
• Familiarity with Bluebeam (preferred but not required)
• Strong organisational and communication skills
• Proficiency in Microsoft 365 and diary management
• Calm and efficient under pressure

Seniority level

• Seniority level

  Associate

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Office Administration and Administrative and Support Services

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