Operation Executive (Maritime)

Dada Consultants; City Of London; Hybrid; GBP 25,000 - 30,000; Full time

Job summary

A leading logistics company is looking for an Operation Executive to manage vessel deployment and cargo coordination. Responsibilities include arranging schedules, liaising with suppliers, and maintaining documentation. The ideal candidate should have coordination skills, attention to detail, and basic computer literacy. Shift-based role with both office and WFH requirements. This role offers training and opportunities for career growth in a fast-paced environment.

Qualifications

• Prior experience in shipping or logistics is an advantage but not mandatory.
• Basic knowledge of shipping terms and port operations is preferable.

Responsibilities

• Assist in arranging vessel deployment and scheduling.
• Liaise with suppliers to confirm cargo details.
• Communicate deployment details to boatmen.
• Relay operational updates between clients and internal teams.
• Submit documents to MPA and maintain operational standards.
• Assist in daily operational tasks.

Skills

Coordination and organizational skills

Ability to work in a fast-paced environment

Basic computer literacy

Education

GCE ‘O’ Level / Diploma in Maritime or Logistics

Tools

MS Office

Digiport & ICA website

Job description

Operation Executive (Maritime)

A. Responsibilities

1. Vessel Deployment & Scheduling

• Assist in arranging harbour craft deployment based on client orders and agent instructions.
• Coordinate sailing schedules, ensuring vessel readiness and timely reporting.
• Support Ops Manager in confirming assignments and resource allocation.

2. Cargo & Supplier Coordination

• Liaise with suppliers to confirm cargo details (e.g., number of pallets, loading times, locations).
• Ensure accurate loading arrangements, including documentation and supplier instructions.
• Monitor loading operations and verify cargo condition before departure.

3. Crew & Vessel Support

• Communicate deployment details to boatmen, including reporting times, loading locations, and delivery instructions.
• Provide operational support to crew during day-to-day assignments.
• Report any operational issues or incidents to the Operations Manager.

4. Client & Stakeholder Communication

• Relay operational updates between clients, suppliers, and internal teams.
• Assist Ops Manager in managing client expectations and job confirmations.

5. Documentation & Reporting

• Submitting documents to MPA via Digiport & ICA when necessary.
• Record vessel deployment details, cargo information, and job completion status.
• Maintain proper photo evidence and reports of cargo loaded/delivered.
• Ensure operational standards are closely adhered to, and MPA Regulations are followed.
• Support compliance with company procedures and certification requirements.

6. General Operations Support

• Assist in daily operational tasks to ensure smooth execution of harbour craft services.
• Provide backup support for urgent or ad-hoc assignments as directed.

B. Qualifications & Experience

• Minimum GCE ‘O’ Level / Diploma in Maritime, Logistics, or related field (preferred but not mandatory).
• Prior experience in shipping, logistics, or vessel operations is an advantage but not required — training will be provided.
• Basic knowledge of shipping terms and port operations will be an added plus.

C. Skills & Attributes

• Strong coordination and organizational skills, with attention to detail.
• Ability to work in a fast-paced, time-sensitive environment.
• Responsible, meticulous about details, reliable, proactive in following up on tasks.
• Basic computer literacy (MS Office, email, WhatsApp, Wechat for operations updates).

D. Working Conditions

• Shift-based role:

  Day shift: 9:00 AM – 6:00 PM (office-based).

  Night shift: 6:00 PM – 9:00 AM (WFH).

  Shifts rotate weekly among the team.

• Willingness to be on standby for urgent operational requirements (e.g., last-minute agent orders).
• Office-based with occasional visits to jetty/wharf when required.

E. Other Requirements

• Experienced in utilising Digiport & ICA website is a plus.
• Time management ability and great Multitasking skills are a plus.
• Interest in developing a career in the maritime/logistics sector.
• Team player with a positive attitude and willingness to learn.