Onboarding Coordinator

Circet Group; East Kilbride; On-site; GBP 25,000 - 45,000; Full time

Job summary

An established industry player is seeking an Onboarding Coordinator to enhance their recruitment processes in East Kilbride. This role is pivotal in ensuring a seamless onboarding experience for new hires while collaborating with various departments to maintain a diverse talent pipeline. The ideal candidate will possess strong organizational and communication skills, with a background in construction or civil engineering. Join a company that values diversity, personal development, and making a difference through corporate social responsibility. This is an exciting opportunity to grow within a supportive and inclusive environment.

Benefits

25 days annual leave

Life assurance

Employee Assistance Programmes

Career developmental opportunities

Qualifications

• Experience in a similar role within a Construction/Civil Engineering environment is advantageous.
• Strong knowledge of Microsoft Office, especially Word, Excel, and Outlook.

Responsibilities

• Develop and review recruitment plans to ensure a pipeline of diverse talent.
• Arrange interviews, training, and onboarding processes for new hires.
• Maintain compliance and track onboarding costs and revenue.

Skills

Organizational Skills

Communication Skills

Analytical Skills

Problem-Solving Skills

Time Management

Multitasking

Education

Experience in Construction/Civil Engineering

Tools

Microsoft Office

Job description

We are hiring!

Circet UK are currently recruiting for an experienced Onboarding Coordinator to join our growing team in East Kilbride.

This role will provide support to the business and the wider team in order to ensure that the Onboarding Process is achieved in an effective and efficient manner across the Group.

Working with Circet:

Circet Ireland & UK (Formerly KN Group) have built an ever-growing portfolio of specialist services. We are leading providers to the Telecommunications, Transport Infrastructure and Power Sectors in Ireland and the UK. We are driven to be innovative and proactive in delivering solutions that meet our client’s expectations while not losing sight of their changing requirements. With over 4000 employees across Ireland & UK we continue to bring people together to make this happen.

Responsibilities as Onboarding Coordinator include:

1. Work with various departments / Direct Manager to develop and regularly review a recruitment plan to meet divisional short and long-term resource planning, ensuring a pipeline of available diverse talent throughout the UK.
2. Review right to work documentation.
3. Arrange and facilitate bank accounts.
4. Arrange interviews for National Insurance and facilitate translation for those that require.
5. Arrange accommodation where required including transitional accommodation.
6. Checking candidate competencies are genuine.
7. Arrange training requirements and maintain training records.
8. Check and interpret of the police disclosure.
9. Arrange PPE requirements for induction day.
10. Follow the onboarding process and ensure all requirements are met.
11. Arrange drug and alcohol tests when required.
12. Report and escalate any non-conformances.
13. Establish the level of written and spoken English of the candidates.
14. Maintain and build up a resource portfolio.
15. Constantly maintain and update onboarding P&L by keeping a track of all cost and revenue.
16. Assist Recruitment Manager with screening / interviewing candidates and arranging candidate interviews.
17. Link with HR Team to ensure seamless onboarding for successful candidates.
18. Assist with managing the agency preferred supplier list.
19. Ensure recruitment processes are in line with best practice / KN Circet policies and in line with the company values of fairness, inclusion and respect.
20. Meet agreed KPIs and targets.
21. Provide regular recruitment updates to direct manager.
22. Partners with teammates and management to communicate various policies, procedures, and statuses as they relate to HSS onboarding requirements and client credentialing requirements.
23. Communicates and works with teammates to ensure best in class onboarding experience.
24. Communicates with Supervisors and Managers to gather information and documentation needed to process onboarding, compliance, and credentialing activities in a timely manner.
25. Updates applicable personnel systems to ensure accurate recording and tracking of onboarding.
26. Tracks teammate onboarding with medical requirements at the teammates' assigned facility.
27. Maintains files and updates SharePoint site with all onboarding compliance information.
28. Demonstrates understanding and sensitivity for the employee's circumstances.
29. Provides various administrative support.

Experience and knowledge required:

1. Previous experience in a similar role within a Construction / Civil Engineering environment would be advantageous.
2. Have a good working knowledge of Microsoft Office, predominantly MS Word, Excel and Outlook.
3. The ability to organise, multitask, prioritise and work under pressure.
4. Demonstrate excellent communication skills both written and verbal.
5. Exhibit analytical and problem-solving skills.
6. Establish good working relationships with colleagues.
7. Have integrity and humility in all aspects of work.
8. Possess time management skills and be friendly and upbeat attitude.
9. Ability to work on several projects simultaneously while continuing to provide quality work.
10. Ability to communicate effectively, both verbally and in writing, with a diverse population at all levels within the organization as well as outside parties.

Why work in Circet?

1. Be part of a company that encourages involvement, diversity and inclusion.
2. Be part of a company that nurtures excellence and develops leaders.
3. Be part of a company that encourages personal development and career progression through our further education programme, mentoring programme and pathway programme.
4. Be part of a company that is dedicated to making a difference through our Corporate Social Responsibility.
5. You will get a competitive salary and a benefits package which includes 25 days annual leave per annum, life assurance, access to Employee Assistance Programmes and access to career developmental opportunities.

Circet UK is an inclusive organisation and welcomes all applications. Our mission is to create a workforce that consists of individuals with talent, skills and potential across all areas of our business. We celebrate diversity and we are committed to creating an inclusive environment for all employees.