Office Support Assistant

Larbey Evans Ltd; Greater London; Hybrid; GBP 27,000 - 33,000; Full time

Job summary

A top US law firm in London seeks a Junior Office Support Assistant to provide essential administrative support. The role involves managing various tasks such as direct support to Trainee Solicitors, mail distribution, and expense processing. The ideal candidate has at least 1 year of experience within a professional environment, possesses excellent communication skills, and demonstrates flexibility in working hours. This position offers an office-based role with a salary up to £32,350 and additional benefits like a gym membership subsidy and private healthcare.

Benefits

Annual gym membership subsidy

Private healthcare and dental insurance

Qualifications

• Minimum 1 year of administrative experience within a firm or professional services.
• Excellent verbal and written communication skills are essential.
• Flexibility with working hours and ability to manage workflow within tight deadlines.

Responsibilities

• Provide general administrative support to the London office and Trainee Solicitors.
• Manage mail distribution, courier deliveries, and daily post-office runs.
• Process corporate expenses and support business development activities.
• Assist with restaurant and taxi bookings and liaising for travel options.
• Support reception and other service teams as necessary.

Skills

Administrative experience

Flexibility

Verbal communication

Written communication

Ability to manage workflow

Job description

Office Support Assistant

A great opportunity for a junior with previous administrative experience who is looking to join a top US law firm in the City, where you will be gaining invaluable experience and insights to the operations of a law firm by supporting lawyers and professional services teams on a wide variety of work across the London office.

• Salary to £32,350
• Office based (Monday-Friday, with 4/1 hybrid after successful probation completion)
• Working hours will be rotating on a shift (08:30-16:30 and 09:30-17:30)
• Annual gym membership subsidy
• Private healthcare and dental insurance, and more!

Key Responsibilities of the Office Support Assistant

• General administrative support to the London office, including direct support to the Trainee Solicitors.
• Printing/Copying/Scanning/Faxing/Binding/Filing (hard copy and electronic) and maintaining toner supplies and stationery.
• Distribution of mail, managing courier deliveries, and daily post-office runs.
• Processing corporate expenses and invoices.Updating business development activities and contacts.
• Restaurant and taxi bookings, including liaising with the firm’s travel management provider on travel options, bookings, and visa requirements.
• Assist the reception team and other service teams where necessary.
• Book translation services and court rooms, and occasional visits to court.
• Ad-hoc dictation requests and document support e.g. converting PDF files, minor document formatting and proofreading etc.

Skills & Requirements of the Office Support Assistant

• 1 year of administrative experience within a firm or professional services.
• Flexibility and adaptability with working hours and occasional standby weekend and bank holiday roster.
• Understanding of privacy and confidentiality within the workplace.Excellent verbal and written communication skills.
• Ability to prioritise and manage workflow and deliver work within tight deadlines.