Office Support Assistant

Larbey Evans Ltd; City Of London; Hybrid; GBP 27,000 - 33,000; Full time

Job summary

A leading law firm in the City of London is seeking an Office Support Assistant to provide administrative support to solicitors and professional services teams. This role offers an opportunity to develop your skills in a fast-paced environment with flexible working hours and a competitive salary. The ideal candidate will have administrative experience, strong communication skills, and the ability to work effectively under pressure.

Benefits

Salary up to £32,350

Annual gym membership subsidy

Private healthcare and dental insurance

Hybrid working after probation

Qualifications

• 1 year of administrative experience within a firm or professional services.
• Understanding of privacy and confidentiality within the workplace.

Responsibilities

• General administrative support to the London office.
• Printing, copying, scanning, faxing, and filing.
• Processing corporate expenses and invoices.
• Managing courier deliveries and mail distribution.

Skills

Administrative support

Excellent verbal and written communication skills

Ability to prioritise and manage workflow

Flexibility and adaptability

Job description

Overview

Office Support Assistant

A great opportunity for a junior with previous administrative experience who is looking to join a top US law firm in the City, where you will be gaining invaluable experience and insights to the operations of a law firm by supporting lawyers and professional services teams on a wide variety of work across the London office.

What we offer

• Salary to £32,350
• Office based (Monday-Friday, with 4/1 hybrid after successful probation completion)
• Working hours will be rotating on a shift (08:30-16:30 and 09:30-17:30)
• Annual gym membership subsidy
• Private healthcare and dental insurance, and more!

Key Responsibilities

• General administrative support to the London office, including direct support to the Trainee Solicitors.
• Printing/Copying/Scanning/Faxing/Binding/Filing (hard copy and electronic) and maintaining toner supplies and stationery.
• Distribution of mail, managing courier deliveries, and daily post-office runs.
• Processing corporate expenses and invoices.
• Updating business development activities and contacts.
• Restaurant and taxi bookings, including liaising with the firm’s travel management provider on travel options, bookings, and visa requirements.
• Assist the reception team and other service teams where necessary.
• Book translation services and court rooms, and occasional visits to court.
• Ad-hoc dictation requests and document support e.g. converting PDF files, minor document formatting and proofreading etc.

Skills & Requirements

• 1 year of administrative experience within a firm or professional services.
• Flexibility and adaptability with working hours and occasional standby weekend and bank holiday roster.
• Understanding of privacy and confidentiality within the workplace.
• Excellent verbal and written communication skills.
• Ability to prioritise and manage workflow and deliver work within tight deadlines.