Office Support Administrator

TWP Accounting; Weybridge; On-site; GBP 60,000 - 80,000; Full time

Job summary

A professional services firm in Weybridge is seeking an Administrative Support professional to assist with various tasks, including maintaining databases, scheduling appointments, and onboarding clients. The ideal candidate will possess strong organisational and communication skills with proficiency in Microsoft Office. Competitive salary and benefits are available.

Qualifications

• Ability to multitask and prioritise effectively.
• Excellent attention to detail and accuracy in work.
• Willingness to adapt to new information and challenges.

Responsibilities

• Support all departments with administrative tasks.
• Maintain and update company databases and records.
• Assist with client onboarding processes.

Skills

Strong organisational skills

Time management

Attention to detail

Verbal communication

Written communication

Tools

Microsoft Office Suite

Job description

General Duties and Responsibilities (not limited to):

• Support all departments with administrative tasks.
• Provide general administrative support such as answering phone calls, managing correspondence.
• Coordinate and schedule meetings, appointments for staff members.
• Maintain and update company databases, filing systems, and records.
• Assist in the preparation of reports, presentations, and other documents as required.
• Handle incoming and outgoing mail and packages.
• Greet clients and visitors, ensuring a professional and welcoming environment.
• Assist with client onboarding processes, including gathering necessary documentation and maintaining accurate client records.
• Liaise with clients, vendors, and other external parties as necessary, maintaining a high level of professionalism.
• Responding to clients in an appropriate and timely manner.
• Communicate to all departments and clients in a manner that is clear and concise ensuring high quality, timely, accurate and efficient results.
• Keep Line Manager informed of work in progress.
• Other ad hoc duties as assigned.

Skills and Knowledge:

• Strong organisational and time management skills, with the ability to multitask and prioritise effectively.
• Ability to follow instructions accurately and efficiently; proactive in asking clarifying questions to ensure work effort is directed wholly toward desired outcome.
• Excellent attention to detail and accuracy in work.
• Strong verbal and written communication skills.
• Willingness and ability to adapt to new circumstances, information, and challenges.
• Ability to work both independently and collaboratively as part of a team.
• Professional and courteous demeanour with the ability to interact with clients and colleagues at all levels.

Experience Preferred (not essential):

• Skilled user of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications.
• Proven experience as an administrator or in a similar administrative role.
• Familiarity with basic financial processes.
• Experience in a professional services firm or similar industry.

Competitive salary and package available