Office Services Coordinator

Metasys Technologies; Irvine; On-site; GBP 25,000 - 35,000; Full time

Job summary

A technology solutions company is seeking an Office Services Coordinator to provide administrative support to a small team in a fast-paced professional environment. The ideal candidate will manage daily operations, scheduling, and documentation while collaborating effectively across teams. Must have strong communication skills and proficiency in Microsoft Office. This role offers a full-time schedule with potential for extension or conversion to full-time employment.

Qualifications

• Minimum 2 years of experience required.

Responsibilities

• Prepare and execute vouchers with accuracy and timely submission.
• Assist with preparing and reconciling expense reports; track and submit receipts.
• Manage documentation, tracking, and coordination of administrative contracts.
• Support accounts receivable tasks, including invoice tracking.
• Send, track, and file electronically signed documents.
• Provide light assistance with marketing tasks and events.
• Schedule and coordinate meetings for brokers and team members.
• Prepare printed and bound materials for presentations.
• Perform additional administrative tasks as needed.

Skills

Strong verbal and written communication skills

Ability to collaborate effectively across teams

Proficiency in Microsoft Excel

Proficiency in Microsoft Word

Proficiency in Microsoft PowerPoint

Education

High School Diploma or GED

Tools

Microsoft Excel

Microsoft Word

Microsoft PowerPoint

Adobe InDesign

CRM systems

Job description

Office Services Coordinator

Location: Irvine, CA (ONSITE)

Duration: 12/4/2025 – 4/24/2026 (Possible extension & potential to convert to FTE)

Hours: 8:30 AM – 5:30 PM, Monday–Friday (Subject to change) | 40 hours

Pre-screening: Microsoft office assessments

Work Environment / Team Overview: The resource will be assigned to work with a broker and a shared team, providing administrative support in a fast-paced professional environment.

Summary: As an Office Services Coordinator, you will provide administrative support to a small team or department, assisting with daily operations, documentation, scheduling, and general office services.

Typical Responsibilities

• Voucher Processing: Prepare and execute vouchers with accuracy and timely submission.
• Expense Management: Assist with preparing and reconciling expense reports; track and submit receipts.
• Administrative Contract Support: Manage documentation, tracking, and coordination of administrative contracts.
• Accounts Receivable (AR): Support AR tasks, including invoice tracking, follow‑up, and basic reporting.
• DocuSign Management: Send, track, and file electronically signed documents.
• Marketing & Event Support: Provide light assistance with marketing tasks and internal/client events.
• Calendar Management: Schedule and coordinate meetings for brokers and team members.
• Printing & Binding: Prepare printed and bound materials for presentations and client meetings.
• General Administrative Support: Perform additional administrative tasks as needed.

Must-Have Skills

• Strong verbal and written communication skills.
• Ability to collaborate effectively across teams.
• Proficiency in Microsoft Excel, Word, and PowerPoint.

Software Skills

• Microsoft Excel, Word, and PowerPoint
• Basic computer functions
• Adobe InDesign familiarity (strong plus)
• Experience with CRM systems (plus)

Qualifications

• Experience: Minimum 2 years
• Education: High School Diploma or GED

Interview Process

• 1 virtual interview
• 1 onsite interview

Metasys Technologies is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.