Office Service Assistant

Ryder Reid Legal Limited; City Of London; On-site; GBP 40,000 - 60,000; Full time

Job summary

A leading US law firm in London is seeking an Office Services Assistant to provide high-quality support services. The ideal candidate should be highly organised and proactive, with excellent communication and attention to detail. Responsibilities include general administrative support, document services, and mail distribution. This exciting role offers the opportunity to enhance your skills in a prestigious environment.

Benefits

Transport home for evening shifts

Food provided for evening shifts

Qualifications

• This role requires someone who is highly organised and proactive.
• Ability to work independently and as part of a team.

Responsibilities

• General administrative support across the office.
• Direct assistance to Trainee Solicitors.
• Document services including printing, copying, and scanning.
• Mail distribution and courier management.
• Hourly office rounds and redistribution of materials.

Skills

Excellent communication skills (verbal and written)

Strong interpersonal skills

High level of attention to detail

Ability to prioritise and manage workflow effectively

Job description

We are currently seeking an Office Services Assistant to join our team at a leading US law firm. This role is a fantastic opportunity for someone who is highly organised, proactive, and eager to support the smooth running of office operations.

This role is based in the office Monday - Friday, after probation, 4 days in the office, 1 WFH. The hours for this role vary in a shift pattern: 8:30 am - 4:30 pm, 9:30 am - 5:30 pm, or 1:00 pm - 9:00 pm. This is rota'd weeks in advance and they also provide transport home and food on the evening shift.

The Office Support Assistant provides high-quality support services to lawyers and professional services teams. The role requires working independently, as part of the office support team, and collaboratively with other service teams to ensure seamless service delivery.

Responsibilities include:

• General administrative support across the office
• Direct administrative assistance to Trainee Solicitors
• Document services: printing, copying, scanning, faxing, binding, and filing (hard copy and electronic)
• Mail distribution, courier management, and daily post-office runs
• Hourly office rounds, including out-box clearing and redistribution of materials

Skills and Competencies

• Excellent communication skills (verbal and written)
• Strong interpersonal skills
• High level of attention to detail
• Ability to prioritise and manage workflow effectively

This is an excellent opportunity to take the next step within a prestigious law firm. If you feel this role is the right fit for you, we encourage you to apply!

Due to the high volume of applications, we are not able to respond to all enquiries. If you have not received a response within 72 hours, please assume you have not been shortlisted at this stage, however thank you for taking the time to apply.