Office Service Assistant

Ryder Reid; City Of London; Hybrid; GBP 40,000 - 60,000; Full time

Job summary

A leading US law firm is seeking an organized Office Services Assistant to ensure smooth office operations. Responsibilities include providing administrative support, assisting Trainee Solicitors, managing document services, and handling mail distribution. Strong communication and interpersonal skills are essential. This role offers a shift pattern with options for remote work after probation. If you are proactive and detail-oriented, we encourage you to apply.

Benefits

Transport home for evening shifts

Food provided for evening shifts

Qualifications

• Highly organised and proactive.
• Able to support the smooth running of office operations.
• Experience in administrative support.
• Able to work collaboratively.

Responsibilities

• Provide general administrative support across the office.
• Assist Trainee Solicitors with direct administrative tasks.
• Manage document services: printing, copying, and filing.
• Handle mail distribution and courier management.
• Conduct hourly office rounds for material redistribution.

Skills

Excellent communication skills

Strong interpersonal skills

Attention to detail

Ability to prioritise workflow

Job description

We are currently seeking an Office Services Assistant to join our team at a leading US law firm. This role is a fantastic opportunity for someone who is highly organised, proactive, and eager to support the smooth running of office operations.

This role is based in the office Monday - Friday, after probation, 4 days in the office, 1 WFH. The hours for this role vary in a shift pattern: 8:30 am - 4:30 pm, 9:30 am - 5:30 pm, or 1:00 pm - 9:00 pm. This is rota'd weeks in advance and they also provide transport home and food on the evening shift.

The Office Support Assistant provides high-quality support services to lawyers and professional services teams. The role requires working independently, as part of the office support team, and collaboratively with other service teams to ensure seamless service delivery.

Responsibilities

• General administrative support across the office
• Direct administrative assistance to Trainee Solicitors
• Document services: printing, copying, scanning, faxing, binding, and filing (hard copy and electronic)
• Mail distribution, courier management, and daily post-office runs
• Hourly office rounds, including out-box clearing and redistribution of materials

Skills and Competencies

• Excellent communication skills (verbal and written)
• Strong interpersonal skills
• High level of attention to detail
• Ability to prioritise and manage workflow effectively

This is an excellent opportunity to take the next step within a prestigious law firm. If you feel this role is the right fit for you, we encourage you to apply!

Due to the high volume of applications, we are not able to respond to all enquiries. If you have not received a response within 72 hours, please assume you have not been shortlisted at this stage, however thank you for taking the time to apply.