Office Manager / Senior Administrator - Construction - Belfast

Henley Chase; Belfast; On-site; GBP 25,000 - 35,000; Full time

Job summary

A consulting engineering firm in Northern Ireland is seeking a candidate for office-based administrative support. The role involves managing director emails, handling project timesheets, booking travel arrangements, and tracking project costs. The ideal applicant should possess strong organizational skills and be proficient in managing various administrative tasks, supporting the director and engineering team effectively.

Responsibilities

• Managing and triaging director emails.
• Managing project timesheet and expense submissions.
• Maintaining the office fee income register.
• Booking travel arrangements for office staff.
• Tracking and coordinating design and contractor TQ responses.
• Managing project accounting, tracking costs vs budgets.
• Liaising with accounts and assisting with project PO's.
• Preparing schedules/reports for office engineers/director.
• Assisting with preparation of monthly management reports.

Job description

Overview

Working office based for a consulting engineering firm offering administrative support to the office Director.

Responsibilities

• Managing and triaging director emails. Responding where appropriate and taking dictation from director on technical responses.
• Managing project timesheet and expense submissions.
• Maintaining the office fee income register.
• Booking travel arrangements for office staff.
• Tracking and coordinating design and contractor TQ responses.
• Managing project accounting, tracking costs v budgets for time, expenses, and third-party costs.
• Liaising with accounts and assisting with project PO's, tracking and managing the office creditor and debtor ledger.
• Preparing schedules/reports for office engineers/director.
• Assist with preparation of monthly management reports.