Office Manager (m/f/d) with HR Responsibilities

HyImpulse; Glasgow; On-site; GBP 32,000 - 45,000; Full time

Benefits offered by this job

Christmas bonus

Regular team events

30 days vacation

Flexible working hours

1 day remote work per week

Free beverages

Open feedback culture

Personal development opportunities

Buddy program

Diverse startup environment

Hands-on involvement

Job summary

HyImpulse in Glasgow is seeking an experienced Office Manager/HR Administrator to run the daily operations of the office and support HR across the UK and with our German parent company. You will oversee safety, facilities, payroll inputs, onboarding and stakeholder coordination.

The role requires strong knowledge of UK employment law, experience with HRIS (Personio), and excellent organisational and communication skills in English.

Qualifications

• Proven experience as an Office Manager/Office Coordinator/HR Administrator or similar in a growing company.
• Solid knowledge of UK employment law and HR practice.
• Experience with HRIS (ideally Personio) and applicant tracking.
• Confident use of Microsoft 365 and related tools.
• Excellent organisational skills with multi-location coordination.
• Clear written and spoken English, diplomacy with colleagues and international teams.

Responsibilities

• Run day-to-day operation of the Glasgow office, ensuring a safe, tidy and welcoming workplace.
• Manage relationships with landlord and external service providers.
• Own office health and safety including risk assessments and fire safety.
• Organise team events and coordinate travel/logistics across UK and Germany.
• Act as admin point of contact for UK-based personnel and inductions.
• Manage employee lifecycle for UK staff including payroll inputs and benefits administration.
• Support HR and facilities colleagues in Germany and international mobility matters.

Skills

Office management

UK employment law

Personio

Microsoft 365

Organisational skills

English (written and spoken)

Education

CIPD qualification or equivalent

Tools

MS Office

Job description

Job description

Key Responsibilities

• Run the day-to-day operation of the Glasgow office, ensuring a safe, tidy, well-equipped and welcoming workplace, and managing office supplies, facilities, budget and space planning
• Manage relationships with the landlord and external service providers, including cleaning, utilities, security, telecoms and maintenance
• Own office health and safety, including risk assessments, fire safety, DSE assessments, accident reporting, site access and security procedures
• Organise team events, all-hands meetings, visits from colleagues in Germany, and coordinate travel, accommodation and logistics across UK sites and Germany
• Act as the main administrative point of contact for UK-based and site-based personnel, ensuring inductions, site access, equipment, training records and welfare arrangements are in place
• Manage the employee lifecycle for UK staff, including recruitment, onboarding, employee records, payroll inputs, benefits administration and HR policy maintenance
• Act as the UK point of contact for HR and facilities colleagues in Germany, providing HR reporting and supporting international mobility, visa sponsorship and employment-related matters

Basic Qualification

• Proven experience as an Office Manager, Office Coordinator, HR Administrator or similar, ideally in a growing company of 30 to 80 employees or more.
• Solid working knowledge of UK employment law and HR practice, supported by a CIPD qualification or equivalent experience
• Practical understanding of office health and safety requirements
• Experience with an HR information system (ideally Personio) and applicant tracking, and confident use of Microsoft 365
• Excellent organisational skills, with the ability to prioritise competing demands across more than one location
• Excellent written and spoken English, communicating clearly and diplomatically with colleagues at all levels and with an international parent company

Desired Experience

• CIPD Level 5 or above
• Experience of reporting into an overseas parent company, ideally German-owned; German language skills
• Experience in aerospace, engineering, manufacturing or another safety-critical environment, or in a start-up or scale-up
• Experience supporting colleagues at remote or multiple sites, including rota-based or campaign-based working
• Experience of visa sponsorship administration and the Skilled Worker route
• IOSH or NEBOSH qualification, or first aid or mental health first aider training

Benefits

• Christmas bonus on top
• Regular team events – from Christmas parties to adventure offsites
• 30 days of vacation to fully recharge
• Flexible working hours (flextime) to match your personal rhythm
• 1 day of remote work per week
• Free coffee, tea & water – fuel for big ideas
• Open, respectful feedback culture at eye level
• Personal development opportunities through trainings, coaching & language courses
• Buddy program with structured onboarding, including a welcome package
• A diverse and inspiring startup environment, where talented people from over 16 nations collaborate to build something extraordinary
• hands-on involvement across end-to-end development processes in a fast-growing New Space startup

Location

Thisrole will be based in Glasgow, Scotland. This position requires availability totravel frequently to our facilities in Neuenstadt am Kocher, Germany or ourtest and launch facilities in Europe, including at short notice and forextended periods, in line with company needs.

Glasgowhas a strong aerospace and advanced manufacturing community with world classsmall satellite manufacturers, HyImpulse’s potential customers, located there.More satellites are built in Glasgow than any other place outside California, adynamic and thriving environment in which to join a New Space company. Rankednumber 2 UK city for work-life balance (Startups Cities Index 2022), lowhousing and living costs, high internet speeds - a city internationallyrecognised for its openness, resilience, trust and friendliness, Glasgow is oneof the top destinations for science, engineering innovation and design inEurope. From topevents, attractions and cultural festivals to the city's iconic music venues, adiverse and award-winning food and drink scene and the largest retaildestination in the UK outside of London, there is plenty to keep everyoneentertained. Over 90 parks and gardens, city cycling routes, the River Clyde,and the Clyde and Forth Canal, offers urban tranquillity as well as the welcomebuzz of a city. BeyondGlasgow’s thriving urban social scene, it is the perfect base to exploreScotland. Stunning scenery in the form of rolling hills, glens and lochs arereachable within half an hour’s drive of the city centre and outdoor sportssuch as hillwalking, climbing, sailing, hiking and mountain biking are popularweekend pursuits.

Equal Employment Opportunity

HyImpulse is committed to building a diverse and inclusive environment. As an equal opportunity employer, all qualified applicants will be considered without regard to race, color, religion, sex, gender identity, genetic information, national origin, age or disability.