Office Manager/Facilites - Fintech

Handle Recruitment; City Of London; On-site; GBP 30,000 - 40,000; Part time

Job summary

A growing FinTech company in the City Of London is seeking an Office Manager / Facilities Coordinator. This hands-on temporary role involves managing office facilities, supporting employee events, and providing administrative assistance. Ideal candidates will possess strong organisational skills, proficiency in Microsoft Office, and the ability to manage multiple tasks effectively. Immediate availability is preferred.

Responsibilities

• Act as the first point of contact for employees and visitors.
• Manage facilities, health & safety compliance, and office maintenance.
• Oversee office supplies, contractor relationships, and vendor management.
• Handle general administrative duties and assist with office moves.
• Support the NY office with logistics, including shipping and coordination tasks.
• Provide EA cover including diary and travel management.
• Plan and deliver employee and client events in London and globally.
• Manage event budgets, venues, suppliers, logistics, and communications.

Skills

Excellent organisational and time-management skills

Ability to work proactively

Strong multitasking and prioritisation

Proficient in Microsoft Office (Excel, Word, PowerPoint)

Strong interpersonal skills

High attention to detail

Flexible and adaptable

Strong problem-solving skills

Discreet and trustworthy

Job description

An expanding FinTech company is seeking an Office Manager / Facilities Coordinator to join their team on a temporary basis, with the potential to become permanent.

This is a varied, hands-on role working closely with all employees, while also supporting the People and Marketing teams with event planning and delivery.

Key Responsibilities

• Act as the first point of contact for employees and visitors.

• Manage facilities, health & safety compliance, and office maintenance.

• Oversee office supplies, contractor relationships, and vendor management.

• Handle general administrative duties and assist with office moves.

• Support the NY office with logistics, including shipping and coordination tasks.

• Provide EA cover when required, including diary and travel management.

• Plan and deliver employee and client events in London and globally.

• Manage event budgets, venues, suppliers, logistics, and communications.

Key Requirements

• Excellent organisational and time-management skills.

• Ability to work proactively and use your own initiative.

• Strong multitasking and prioritisation abilities under pressure.

• Proficient in Microsoft Office (Excel, Word, PowerPoint).

• Confident communicator with strong interpersonal skills.

• High attention to detail and accuracy.

• Flexible and adaptable to changing priorities.

• Strong problem-solving skills.

• Discreet and trustworthy when handling confidential information.

If you are interested and available immediately - please apply today

Handle actively welcomes applicants from under-represented backgrounds - we pride ourselves on attracting the best talent for every opportunity through a commitment to equality, diversity and inclusion.