Office Manager

Interaction Recruitment; Vale of White Horse; On-site; GBP 36,000 - 42,000; Full time

Job summary

A recruitment firm in the Vale of White Horse is looking for an Office Manager for a full-time permanent position. The role involves managing front office operations, providing executive support, and ensuring compliance with health and safety standards. Candidates should have at least 3 years of experience in a senior administrative role and hold a relevant degree. The position offers a salary between £36,000 and £42,000 DOE.

Qualifications

• 3 or more years of senior level administrative or office management experience.
• Experience coordinating front office operations and administrative support to leadership.
• Experience with facility maintenance coordination and vendor management.

Responsibilities

• Oversees front office operations and handles communications professionally.
• Provides high-level administrative support to site leadership.
• Maintains organized filing systems and manages office supplies.
• Coordinates facility maintenance activities and acts as a liaison for vendors.
• Supports health and safety compliance and HR onboarding processes.

Skills

Communication skills

Teamwork

Education

Associate or bachelor's degree in related field

Job description

Job Summary

My client based in Oxford are currently recruiting for an Office Manager to join their team on a full-time permanent basis. The Office Manager will perform a wide range of clerical, administrative, and executive support tasks. Also serving as a local liaison for compliance, safety, facilities, and employee events.

Office based role. Monday - Friday 8am - 5pm. Salary - £36-42,000 DOE. Associate degree or bachelor’s degree in related field preferred. 3 or more years of Senior level administrative or office management experience required.

Key Responsibilities

• Oversees front office operations as the first point of contact for the company, ensuring all phone inquiries, guest interactions, and internal/external communications are handled professionally and efficiently.


• Provides high-level administrative support to site leadership, including drafting and editing complex documents, managing confidential materials, preparing internal forms, and maintaining shared calendars and schedules.


• Leads meeting coordination efforts, including preparing agendas, capturing and distributing meeting minutes, and managing travel and logistics for managers or executive team members.


• Maintains organized digital and physical filing systems and proactively manages office supply inventory to support business continuity.


• Manages all incoming and outgoing mail, shipping, and receiving operations, and collaborates with the service team to support logistics and material handling needs.


• Oversees the ordering and inventory control process for office and operational supplies, ensuring resources are stocked, tracked, and replenished in a cost-effective and timely manner.


• Coordinates with couriers and shipping vendors, manages postage accounts, and ensures accurate routing of all deliveries.


• Coordinates ongoing facility maintenance activities including janitorial services, pest control, shredding, linen services, and ISO compliance, ensuring all services meet operational standards.


• Acts as the primary liaison between staff and external vendors or contractors, facilitating timely resolution of building and equipment issues.


• Maintains accurate logs of work orders, schedules preventive maintenance, and ensures the workplace environment remains clean, safe, and fully functional.


• Collaborates with landlords, building management, and corporate headquarters on facility projects, space planning, and vendor contract negotiations.


• Partners with HR and Facilities teams to support new building initiatives, office moves, renovations.


• Supports health and safety compliance efforts, including fire extinguisher inspections, CPR/First Aid/AED certification, and country-specific standards.


• Acts as a culture ambassador by representing HR on site, identifying people-related concerns, and reporting them to Human Resources.


• Supports onboarding, orientations, pre‑screening interviews, and local recruitment coordination in partnership with corporate HR.

Other Duties

• Support finance operations by ensuring timely coordination and forwarding of invoices and expense documentation to the accounting team, including digitizing physical mail as needed.


• Supports basic data collection, reporting, invoice tracking, and payment reconciliation.


• Stays informed of company updates and communicates relevant changes to site staff.


• Assists with maintaining compliance records and facility documentation as required by HR or ISO standards.


• For all on‑site positions, must show up to work to perform job duties.

Requirements

• Associate degree or bachelor’s degree in a related field.


• 3 or more years of senior level administrative or office management experience.


• Good communication skills.


• Ability to work with and as a team.


• Able to lift up to 25 pounds and 41+ with two people.


• Experience coordinating front office operations and administrative support to leadership.


• Experience with facility maintenance coordination and vendor management.


• Experience supporting health and safety compliance and HR onboarding processes.

Please send your CV to or call (phone number removed).