Office Manager

Cygnet Health Care; United Kingdom; On-site; GBP 30,000 - 40,000; Full time

Job summary

A leading healthcare provider in the UK is seeking a confident Office Manager to support the administrative services at their hospital. Candidates should have strong organisational skills and be proficient in tools such as Excel and Word. This role offers a variety of perks including enhanced maternity pay and professional development opportunities. A positive attitude and the ability to work under pressure are essential.

Benefits

Excellent apprenticeship scheme

Free Health Cash plan

Enhanced maternity pay

Free GP support line

Free life assurance cover

Discounted gym membership

Qualifications

• Demonstrated ability to manage multiple tasks under pressure.
• Proven track record of administrative support.
• Strong communication skills both written and verbal.

Responsibilities

• Provide managerial support to the hospital's administrative services.
• Oversee administration staff performance and functions.
• Assist in business development and marketing activities.

Skills

Organisational skills

Problem-solving

Communication

Proficiency in Excel

Interpersonal skills

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Microsoft PowerPoint

Microsoft Access

Job description

We are looking for a confident Office Manager with a passion for delivering outstanding care. You'll be working 37.5 hours a week (Monday Friday 9am 5pm), making a positive difference to the lives of the people in our care at Cygnet Hospital Harrow.Cygnet Hospital Harrow provides a recovery focused service treating a wide range of mental health problems. We also offer specialist diagnostic, assessment and inpatient services for individuals with mental health needs and who also have a dual diagnosis of autism spectrum disorder.

Main duties of the job

The role:To provide managerial and administrative support to the hospital by managing the day-to-day functions of the administrative services. Also to provide Line Management and supervision for admin roles including Reception, Medical Secretaries/ Ward Administrators and Accounts Administrator.

About us

Cygnet was established in 1988. Since then we have developed a wide range of health and social care services for young people and adults with mental health needs, acquired brain injuries, eating disorders, autism and learning disabilities within the UK

Job responsibilities

We are looking for a confident Office Manager with a passion for delivering outstanding care. You'll be working 37.5 hours a week (Monday - Friday 9am - 5pm), making a positive difference to the lives of the people in our care at Cygnet Hospital Harrow.

Cygnet Hospital Harrow provides a recovery focused service treating a wide range of mental health problems. We also offer specialist diagnostic, assessment and inpatient services for individuals with mental health needs and who also have a dual diagnosis of autism spectrum disorder.

The role:

To provide managerial and administrative support to the hospital by managing the day-to-day functions of the administrative services. Also to provide Line Management and supervision for admin roles including Reception, Medical Secretaries/ Ward Administrators and Accounts Administrator.

• Oversee the Administrators within the Hospital.
• Deputise for the General Manager as required.
• Step into cover administration roles as necessary.
• Collate the On-call rota/s.
• Monitor staff performance in accordance with Cygnets policies & procedures.
• Prepare agenda for Head of Department meeting, attend and take minutes.
• Develop/implement/review local and Cygnets procedures.
• Ensure that there is adequate cover for periods of leave of the members of the administration department.
• Assist in business development/ marketing activities.
• Investigate performance and conduct issues according to company policy.
• Responsible for overseeing stationary supplies.
• An ability to minute complex meetings.
• Ability to work on own initiative and to deadlines.
• The post-holder will report to the General Manager, however some accountabilities will lie with the Hospital Manager and Clinical Manager.
• Use a range of software, including email, spreadsheets and databases.
• Ensure meeting rooms and training room are setup according to conference requests.
• Assist in the finance function of the Hospital.

Our ideal candidate will be:

• Flexible, organised, able to prioritise workloads, solve problems & make decisions
• Calm under pressure & can work under your own initiative
• A strong written & verbal communicator with an eye for detail & excellent interpersonal skills
• Highly proficient in the use of Excel, Word, Outlook, PowerPoint, Access, Windows & the internet

Why Cygnet? Well offer you

• An opening to undertake further learning with our excellent apprenticeship scheme
• Expert supervision & support
• Free Health Cash plan
• Enhanced maternity pay: 8 weeks full Pay, 18 weeks half Pay (Inclusive of SMP) followed by 13 weeks SMP.
• 24 hours free GP support line
• Free life assurance cover
• Free eye tests
• Car lease discounts
• Discounted gym membership
• Free mortgage broker and Insurance cover
• Employee NHS - discount savings & Cycle to Work scheme
• Smart Health Toolkit- Providing you with Fitness Programmes, Nutrition consultation and Health checks

Ready to make a positive change?Please click on the apply now link below.

Due to limits on sponsorship allocations, we are not currently in a position to offer sponsorship to new candidates for these roles, this remains under review.

We reserve the right to close this vacancy early if we receive sufficient applications for the role. Therefore, if you are interested, please submit your application as early as possible.

Person Specification

General Requirements

• Please refer to job description above
• Please refer to job description above

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.