Office Manager

9-2-3 Jobs Limited; South Hinksey; On-site; GBP 38,000 - 45,000; Part time

Job summary

A dynamic architect practice in the UK is seeking a proactive Office Manager to oversee office operations, manage finances, and support HR processes. This office-based role offers flexibility with hours and involves coordinating events, supplier relationships, and compliance management. The ideal candidate should have strong organisational and financial management skills, contributing to both day-to-day operations and long-term development. The salary is up to £45K FTE depending on experience.

Qualifications

• Experience in managing office operations and finances.
• Strong organisational skills and attention to detail.
• Capability to support HR processes and recruitment.

Responsibilities

• Oversee day-to-day office operations and supply management.
• Coordinate office events, staff training, and compliance activities.
• Manage financial records, invoicing, and payroll processes.

Skills

Proactive

Organisational skills

Financial management

HR processes

Supplier relationship management

Tools

Xero

Job description

We have an exciting opportunity for a proactive and organised Office Manager to join a growing and dynamic architect practice. In this varied role, you’ll manage finances, HR processes, supplier relationships, office operations and events, while also supporting bookkeeping and business development. You’ll play a key part in the day-to-day running and long‑term development of the Oxford office.

30 hours per week – flexible

Office based in Osney Mead, Oxford

Salary up to £45K FTE (DOE)

Key Responsibilities

• Oversee day‑to‑day office operations, supplies, facilities and landlord liaison
• Coordinate office moves, events, socials, CPDs and training
• Manage compliance (PAT testing, fire checks, GDPR and licences)
• Handle memberships, subscriptions and outsourced IT support
• Raise invoices, process payments and manage bank accounts
• Manage VAT, PAYE, pensions, expenses and Xero reconciliations
• Liaise with accountants on payroll, year‑end and financial reporting
• Manage insurance, forecasting and financial records
• Draft contracts, support onboarding and maintain HR documentation
• Support recruitment, staff reviews, holidays and payroll updates
• Set up new projects, contracts and client information
• Produce project planners, analyse timesheets and support resourcing

For full detail please go to : 9-2-3 Jobs wes...