Office Manager

Rapid Recruitment Services; Pershore; On-site; GBP 25,000 - 30,000; Full time

Job summary

A recruitment agency is looking for an experienced Administrator in Pershore to manage comprehensive administrative tasks. The role includes supporting the Directors in daily operations, maintaining personnel records, processing payroll, and handling accounts using Sage. Candidates should have experience in administration and be proficient in record-keeping and payroll processes. This position offers an opportunity to contribute to the smooth running of an organization's operations.

Qualifications

• Experience in administration and office support.
• Familiarity with payroll processes and personnel record management.
• Proficient in using accounting software like Sage.

Responsibilities

• Act as first point of contact for telephone calls and visitors.
• Maintain accurate and up-to-date personnel files.
• Prepare monthly payroll input for submission to the payroll bureau.
• Manage and maintain both computerized and manual accounts.
• Ensure all enquiries are logged and followed up appropriately.

Job description

On behalf of our client, we are seeking an experienced Administrator to provide comprehensive support to the Directors and Manager, ensuring smooth day-to-day operations across administration, accounts, payroll, and staff records.

Key Responsibilities

Administration & General

• Act as first point of contact for telephone calls and visitors.
• Manage and maintain documentation, files, and archives.
• Prepare reports, correspondence, and statistical returns as required.
• Keep the Directors and Manager fully informed of relevant matters.
• Allocate and oversee the daily tasks of the Admin Assistant.

Staff Records

• Maintain accurate and up-to-date personnel files.
• Record and monitor holidays, sickness, and absences.
• Prepare and issue contracts of employment and amendments.
• Process staff leavers and ensure records are updated and archived.
• Calculate holiday entitlements for starters and leavers.

Payroll

• Maintain timesheets, sickness, and holiday records.
• Prepare monthly payroll input for submission to the payroll bureau.
• Distribute pay slips and maintain pay-related documentation.
• Prepare monthly payroll journals.

Accounts

• Manage and maintain both computerised (Sage) and manual accounts.
• Oversee petty cash and monthly reconciliations.
• Prepare resident/client fee calculations and invoices.
• Maintain purchase and sales ledgers, ensuring timely invoicing and payments.
• Monitor debtors and highlight issues to the Directors.
• Process corrections on Sage as required.
• Conduct monthly bank reconciliations.
• Produce monthly payment schedules.expects 'positive integer' output>,
• Resolve account-related queries and assist with year-end accounts.

Enquiries & Admissions

• Ensure all enquiries are logged and followed up appropriately.
• Maintain accurate enquiry records and assist with progress tracking.
• Prepare documentation for admissions and discharges.
• Liaise with external stakeholders as required.

Maintenance Coordination

• Maintain accurate maintenance records.
• Liaise with suppliers and contractors to arrange repairs and servicing as directed.