Office Manager

9 2 3 JOBS Limited; Oxford; On-site; GBP 38,000 - 45,000; Part time

Job summary

A growing architect practice in Oxford is seeking a proactive Office Manager to handle finances, HR processes, and office operations. In this role, you will oversee day-to-day functions, manage supplier relationships, and support bookkeeping. The ideal candidate should be organised and have experience in financial management and HR documentation. The position offers a flexible 30-hour work week with a salary of up to £45K FTE, depending on experience.

Qualifications

• Experience managing office operations and supplier relationships.
• Familiarity with VAT, PAYE, and financial reporting.
• Ability to coordinate events and training.

Responsibilities

• Oversee day-to-day office operations.
• Coordinate office moves, events, and CPDs.
• Manage compliance including PAT testing and GDPR.

Skills

Proactive approach

Organisational skills

Financial management

HR processes knowledge

Bookkeeping

Tools

Xero

Job description

We have an exciting opportunity for a proactive and organised Office Manager to join a growing and dynamic architect practice. In this varied role, you ll manage finances, HR processes, supplier relationships, office operations and events, while also supporting bookkeeping and business development. You ll play a key part in the day-to-day running and long-term development of the Oxford office.

30 hours per week flexible
Office based in Osney Mead, Oxford
Salary up to £45K FTE (DOE)

Key Responsibilities

• Oversee day-to-day office operations, supplies, facilities and landlord liaison
• Coordinate office moves, events, socials, CPDs and training
• Manage compliance (PAT testing, fire checks, GDPR and licences)
• Handle memberships, subscriptions and outsourced IT support
• Raise invoices, process payments and manage bank accounts
• Manage VAT, PAYE, pensions, expenses and Xero reconciliations
• Liaise with accountants on payroll, year-end and financial reporting
• Manage insurance, forecasting and financial records
• Draft contracts, support onboarding and maintain HR documentation
• Support recruitment, staff reviews, holidays and payroll updates
• Set up new projects, contracts and client information
• Produce project planners, analyse timesheets and support resourcing

For full detail please go to: 9-2-3 Jobs wesbite and search for 'Office Manager' under the 'roles' tab.