Office Manager

Uniting Holding; Otley; On-site; GBP 30,000 - 40,000; Full time

Job summary

A consultancy firm in Otley is seeking an experienced Office Manager to ensure smooth operations and provide support to the HR team. The role requires strong organizational skills and proficiency in Microsoft Office. Responsibilities include office management, HR support, health & safety compliance, and event coordination. The ideal candidate should possess excellent communication skills and be fluent in English. This permanent position offers a vibrant work environment.

Benefits

Health and wellbeing packages

Flexible working

Training opportunities

Qualifications

• Highly organised with good attention to detail.
• Diligent and flexible approach to work.
• Ability to work on own initiative.

Responsibilities

• Act as first point of contact for staff.
• Manage the onboarding of new recruits.
• Provide support in health and safety audits.
• Coordinate event management for industry and social events.

Skills

Highly organised

Good attention to detail

Good planning and prioritising skills

Proficient in Microsoft Office

Good interpersonal skills

Excellent communication skills

Good time management skills

Fluent in spoken and written English

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Microsoft PowerPoint

Job description

Office Manager

Roughan & O’Donovan (ROD) is seeking to appoint an office manager for a permanent position in our civil, structural and environmental engineering consultancy in Otley, 10 miles north of Leeds.

Job type:Permanent, full-time

Location:Otley, Leeds,UK

Salary:Attractive

About Roughan & O’Donovan

Roughan & O’Donovan (ROD) is a leading, privately owned, civil, structural and environmental engineering consultancy. We employ a multidisciplinary team of over 250 people in our four UK and Ireland offices.

Founded in Dublin in 1974, we plan, design and manage major infrastructure projects. Our hands‑on, director‑led approach to projects and operations enables us to work collaboratively with our team to develop innovative, cost‑effective solutions that maximise value for our clients and learning for our people. We enjoy strong client, partner and stakeholder relationships, and much of our work comes from repeat business.

A welcoming and friendly company, we genuinely care about our staff and invest heavily in their personal and professional development through all stages of career growth.

Our Leeds office opened in 2019 and is now well established, with a rapidly growing team and a strong pipeline of projects.

What to expect when you join ROD

When you join ROD, you will become part of a highly motivated team recognised for outstanding technical skill and passion for excellence. You will have access to the exceptional training opportunities our award‑winning CPD programme provides and enjoy a workplace that supports growth, flexibility, and creativity.

We offer health and wellbeing packages, flexible working and life‑event supports, so whatever challenges life may bring, you can feel secure in the knowledge that you will be taken care of.

We are a friendly team with an active social committee. From crazy golf, escape rooms, archery and barbecues to five‑a‑side football, quizzes, and charity events, you’ll find lots of ways to get involved.

Role

This is an exciting opportunity for you to join a well‑established, rapidly growing company and play a crucial role in ensuring the smooth and efficient operation of our UK office.

In addition to providing support to our director and business development manager, you will help create an organised, productive and professional environment that supports the overall success of our business.

Responsibilities

Office management

• Act as first point of contact for staff

• Undertake reception duties

• Perform administrative tasks

• Manage office supplies

• Facilities management

• Line management

HR

• Manage the onboarding of new recruits

• Provide general support to the HR team in Dublin

Health & Safety (H&S)

• Assist with audits

• Manage incident logs

• Undertake regular office risk assessments

• Attend/represent the office at H&S meetings

Event management

• Provide event management/coordination support for industry, charitable and social events

• Ensure all event‑related H&S information is completed

• Arrange flight, hotel and lunch bookings

• Liaise with marketing and graphics teams, as required

Personal assistant (PA)

• Assist with diary management/scheduling of meetings

• Manage correspondence, as directed

Essential

• Highly organised with good attention to detail

• Good planning and prioritising skills

• Proficient in the use of Microsoft Office (Word, Excel, Outlook, PowerPoint)

• Ability to work on own initiative

• Good interpersonal skills

• Diligent and flexible approach to work

• Excellent communication and time management skills

• Fluent in spoken and written English

Desirable

• Previous experience in a general office administration role

• Experience in bid coordination

• Experience in the engineering or construction industry

To apply

• Address your cover letter to Human Resources

• Apply by clicking the link: https://shorturl.at/wBW6T

Roughan & O’Donovan is an equal opportunity employer.

Roughan & O'Donovan will retain, for at least one year, all records arising through the recruitment process for compliance purposes in line with the Employment Equality Acts, 1998-2015.

Roughan & O'Donovan is not accepting unsolicited CVs from search firms. CVs submitted by search firms without a valid written search agreement, including those submitted to hiring managers, are deemed to be the sole property of Roughan & O'Donovan, and no fee will be paid in the event of candidate(s) being hired.