Office Manager

Imperial Recruitment Group; North East; On-site; GBP 60,000 - 80,000; Full time

Job summary

A leading recruitment agency is seeking an Office Manager/Administrator in North East England to oversee administrative and financial systems at a school. The role requires strong organizational skills, previous administrative experience, and qualifications in administration. Key responsibilities include managing budgets, supporting the Head Teacher, and ensuring smooth operational procedures. Competitive hourly rate of up to £17.47.

Qualifications

• Experience in an administrative role to ensure the smooth running of operations.
• Familiarity with managing financial procedures such as school funds.

Responsibilities

• Plan and monitor administrative support systems.
• Provide guidance to senior leadership regarding administrative issues.
• Manage school's financial processes and budgets.

Skills

Previous administrative experience

Experience of managing database systems

Experience of school based systems, including SIMS

Knowledge of school & Durham Local Authority policies and procedures

Word processing / typing qualifications

Education

NVQ3 or above in Administration

NVQ4 in a relevant discipline

Job description

Overview

Office Manager/Administrator. Type: Full time, Temporary. Location: Durham. Hourly Rate: Up to £17.47. This role plays a key part in keeping the school running smoothly by looking after its admin and financial systems. They work closely with the Head Teacher and help make sure everything behind the scenes is well organised and efficient.

Responsibilities

• Plan, develop, organise and monitor administrative support systems, procedures and policies
• Prepare and complete documents and returns in relation to admissions and registration procedures and transfers to and from other schools
• Provide support, advice and guidance on administrative issues to the senior leadership team, governing body and others
• Provide assistance to the Head Teacher with arrangements for staff appointments ensuring DBS checks are completed
• Be responsible for ensuring the ordering of supplies and equipment for the school including issuing of invoices and ensuring settlement of accounts
• Support the Head Teacher in the area of health and safety
• Liaise with other staff, pupils, parents/carers and external agencies as appropriate
• Develop and maintain records and information systems
• Undertake analysis and evaluation of data, and produce ad hoc detailed reports and information as appropriate
• Be responsible for completion and submission of forms, returns etc., including those to outside agencies
• Produce, and respond to, correspondence as directed by the Head Teacher and Senior Leadership Team
• Manage and monitor the school's financial processes and budgets in accordance with the school's financial procedures
• Be responsible for the counting, receipt and banking of all monies in accordance with the school's procedures
• Manage the petty cash account and allocate petty cash monies as authorised by the Head Teacher in accordance with the school's procedures
• Contribute to marketing and promotion of the school including aspects of the school website as agreed
• Arrange supply cover as appropriate
• Be the first point of contact for visitors and parents - answering queries, resolving problems and making decisions where appropriate
• Be responsible for arranging educational visits in accordance with the Schools policy and procedures.
• Provide pastoral care and support to sick and injured children taking appropriate action as necessary ensuring parents and school staff are fully informed of incidents and accidents
• Maintain accident records as required
• Maintain medical records as required

Qualifications

• NVQ3 or above in Administration or relevant equivalent in this discipline (Essential)
• NVQ4 in a relevant discipline
• Word processing / typing qualifications

Experience

• Previous administrative experience
• Experience of managing database systems
• Experience of school based systems, including SIMS
• Experience of managing financial procedures such as school funds
• Knowledge of school & Durham Local Authority policies and procedures.

Please get in touch with Imperial Recruitment Group for more information.

Imperial Recruitment Group is committed to being an equal opportunities employer. We celebrate diversity and are dedicated to creating an inclusive environment for all employees. We welcome applications from individuals of all backgrounds, experiences, and abilities, ensuring fair treatment throughout the recruitment process