Office Manager

Assured Cars Limited; Leeds; On-site; GBP 41,000 - 44,000; Part time

Job summary

A premier car dealership in the UK is seeking a part-time Office Manager to supervise staff and manage office processes. Responsibilities include budgeting, invoicing, and ensuring compliance with industry regulations. The ideal candidate has a relevant degree and strong leadership skills. This position offers a yearly salary between £41,000 and £44,000, with a focus on team collaboration and customer service excellence.

Qualifications

• Proven ability to lead and manage office staff in a collaborative environment.
• Experience with budgeting, invoicing, and financial management.
• Familiarity with relevant office technology and software.

Responsibilities

• Supervise and manage office staff, fostering a collaborative team environment.
• Maintain accurate records of company documents and operational data.
• Assist in preparing and managing the office budget appropriately.

Skills

Strong verbal and written communication skills

Team leadership and motivation

Budgeting and financial reporting skills

Familiarity with office management software

Contract negotiation skills

Education

Relevant bachelor’s or master’s degree

Job description

Duties and responsibilities

• Supervise and manage office staff, fostering a collaborative team environment.
• Maintain accurate records of company documents, employee files, and operational data.
• Assist in the preparation and management of the office budget, monitoring expenses and ensuring cost-effectiveness.
• Oversee invoicing processes, ensuring timely billing and payment collection from clients.
• Coordinate payroll processing and ensure compliance with relevant regulations.
• Assist in the recruitment, on boarding, and training of new employees.
• Ensure a smooth post-sale process (titlework, registration, loan processing).
• Ensure all sales and finance contracts are completed accurately and legally.
• Oversee vehicle maintenance schedules, ensuring compliance with safety regulations and company policies.
• Liaise with suppliers and vendors to negotiate contracts and manage service agreements.
• Serve as a point of contact for clients, addressing inquiries and providing information about services.
• Maintain records of vehicle inventory, sales, and trade‑ins.
• Coordinate with IT support to ensure that office technology and systems are functioning properly.
• Process deals, titles, and vehicle registrations accurately.
• Address any operational issues that arise and implement solutions to improve processes.
• Ensure the company adheres to industry regulations and safety standards.

Skills and responsibilities

• Strong verbal and written communication skills.
• Capability to lead and motivate a team, fostering a positive work environment.
• Understanding budgeting, invoicing, and financial reporting to effectively manage office expenses.Proficiency in managing time efficiently to meet deadlines and handle various responsibilities.
• Familiarity with office management software, spreadsheets, and other relevant technology.
• Ability to negotiate contracts and service agreements with vendors and suppliers.
• A relevant bachelor’s or master’s degree.

Experience: Required

Languages: English – Advanced

Employment: Part‑time

Salary: £41,000 – £44,000 yearly

About Assured Cars Limited

Assured Cars Limited is a premier car dealership dedicated to providing high‑quality new and pre‑owned vehicles, exceptional customer service. With a diverse inventory of top brands and models, we cater to every driver needs.