Office Manager

Roughan & O'Donovan; Leeds; On-site; GBP 60,000 - 80,000; Full time

Job summary

A civil engineering consultancy is seeking an experienced Office Manager to ensure efficient operation of their office in Otley, near Leeds. This full-time role involves managing office supplies, supporting HR, and acting as the first point of contact for staff. The ideal candidate is highly organized, proficient in Microsoft Office, and possesses excellent communication skills. The company offers a supportive work environment with training opportunities and health packages.

Benefits

Health and wellbeing packages

Flexible working

Life-event support

Social events and activities

Qualifications

• Fluent in spoken and written English.
• Ability to work on own initiative.
• Diligent and flexible approach to work.

Responsibilities

• Manage office supplies and facilities.
• Act as first point of contact for staff.
• Provide support to the HR team.

Skills

Highly organised with good attention to detail

Good planning and prioritising skills

Proficient in Microsoft Office

Excellent communication skills

Tools

Microsoft Office

QuickBooks

Job description

Office Manager

Roughan & ODonovan (ROD) is seeking to appoint an office manager for a permanent position in our civil structural and environmental engineering consultancy in Otley 10 miles north of Leeds.

Job type: Permanent full-time
Location: Otley LeedsUK
Salary: Attractive

About Roughan & ODonovan

Roughan & ODonovan (ROD) is a leading privately owned civil structural and environmental engineering consultancy. We employ a multidisciplinary team of over 250 people in our four UK and Ireland offices.

Founded in Dublin in 1974 we plan design and manage major infrastructure hands‑on director‑led approach to projects and operations enables us to work collaboratively with our team to develop innovative cost‑effective solutions that maximise value for our clients and learning for our people. We enjoy strong client partner and stakeholder relationships and much of our work comes from repeat business.

A welcoming and friendly company we genuinely care about our staff and invest heavily in their personal and professional development through all stages of career growth.

Our Leeds office opened in 2019 and is now well established with a rapidly growing team and a strong pipeline of projects.

What to expect when you join ROD

When you join ROD you will become part of a highly motivated team recognised for outstanding technical skill and passion for excellence. You will have access to the exceptional training opportunities our award‑winning CPD programme provides and enjoy a workplace that supports growth flexibility and creativity.

We offer health and wellbeing packages, flexible working and life‑event supports so whatever challenges life may bring you can feel secure in the knowledge that you will be taken care of.

We are a friendly team with an active social committee. From crazy golf, escape rooms, archery and barbecues to five‑a‑side football, quizzes and charity events you’ll find lots of ways to get involved.

Role

This is an exciting opportunity for you to join a well‑established rapidly growing company and play a crucial role in ensuring the smooth and efficient operation of our UK office. In addition to providing support to our director and business development manager you will help create an organised, productive and professional environment that supports the overall success of our business.

Responsibilities

• Office management
• Act as first point of contact for staff
• Undertake reception duties
• Perform administrative tasks
• Manage office supplies
• Facilities management
• Line management
• HR
• Manage the onboarding of new recruits
• Provide general support to the HR team in Dublin
• Health & Safety (H&S)
• Assist with audits
• Manage incident logs
• Undertake regular office risk assessments
• Attend / represent the office at H&S meetings

Event management

• Provide event management / coordination support for industry charitable and social events
• Ensure all event‑related H&S information is completed
• Arrange flight, hotel and lunch bookings
• Liaise with marketing and graphics teams as required

Personal assistant (PA)

• Assist with diary management / scheduling of meetings
• Manage correspondence as directed

Essential

• Highly organised with good attention to detail
• Good planning and prioritising skills
• Proficient in the use of Microsoft Office (Word, Excel, Outlook, PowerPoint)
• Ability to work on own initiative
• Good interpersonal skills
• Diligent and flexible approach to work
• Excellent communication and time management skills
• Fluent in spoken and written English

Desirable

• Previous experience in a general office administration role
• Experience in bid coordination
• Experience in the engineering or construction industry

To apply

Address your cover letter to Human Resources. Apply by clicking the link.

ROD is an equal opportunity employer.

Roughan & ODonovan will retain for at least one year all records arising through the recruitment process for compliance purposes in line with the Employment Equality Acts 1998-2015.

Roughan & ODonovan is not accepting unsolicited CVs from search firms. CVs submitted by search firms without a valid written search agreement including those submitted to hiring managers are deemed to be the sole property of Roughan & ODonovan and no fee will be paid in the event of candidate(s) being hired.

Key Skills

• Office Manager Experience
• Microsoft Office
• Management Experience
• QuickBooks
• Accounting
• Office Experience
• Dental Office Experience
• Payroll
• Administrative Experience
• Eaglesoft
• Human Resources
• Bookkeeping

Employment Type: Full-Time
Experience: years
Vacancy: 1