Office Manager

Optima Recruitment; Leatherhead; On-site; GBP 28,000 - 35,000; Full time

Job summary

A recruitment agency based in Leatherhead is seeking an organized Office Manager to oversee their fleet and provide administrative support. The ideal candidate will have experience in office and fleet management, alongside strong communication and organizational skills. This position offers a competitive salary of £28,000 - £35,000 per year, along with various benefits including holiday entitlement and a pension scheme.

Benefits

Competitive salary

Holiday entitlement plus birthday off

Pension scheme

Parking and office amenities

Qualifications

• Experience in fleet management, office management, or administrative operations.
• Understanding of vehicle maintenance and compliance requirements.
• Front-of-house experience in reception or visitor management.

Responsibilities

• Oversee daily operations of a fleet of vehicles.
• Manage incoming calls, emails, and general inquiries.
• Provide administrative support, including scheduling and document preparation.

Skills

Fleet management

Office management

Strong organizational skills

Communication skills

Multitasking

Microsoft Office proficiency

Job description

Office Manager - Fleet & Administrative Support

Employment Type: Full-time
Hours: Standard office hours

We are looking for an organized and proactive Office Manager to oversee both a company vehicle fleet and general office operations. This role combines fleet management responsibilities with front-of-house and administrative support, ensuring smooth day-to-day operations and a welcoming environment for staff and visitors.

Key Responsibilities

Fleet Management

• Oversee daily operations of a fleet of vehicles.
• Coordinate maintenance, repairs, and replacements with external providers.
• Maintain accurate vehicle records, including registrations, insurance, and service schedules.
• Monitor fuel usage, mileage, and vehicle performance.
• Ensure compliance with transport and safety regulations.
• Track and report on fleet costs, maintenance schedules, and utilization.
• Develop and implement fleet-related policies to optimize efficiency and control costs.

Front-of-House & Administrative Support

• Greet and assist visitors in a professional manner.
• Manage incoming calls, emails, and general inquiries.
• Provide administrative support, including scheduling, filing, and document preparation.
• Assist with office supplies, facilities, and operational tasks.
• Support internal communications and team coordination.

Qualifications & Experience

• Experience in fleet management, office management, or administrative operations.
• Understanding of vehicle maintenance, scheduling, and compliance requirements.
• Front-of-house experience, such as reception, call handling, and visitor management.
• Strong organizational, communication, and multitasking skills.
• Proficient in Microsoft Office, email/calendar tools, and fleet management systems.
• Ability to work independently and manage multiple priorities.
• Optional: Valid driver's license.

Why Join

• Take ownership of key operational and administrative functions.
• Supportive and collaborative work environment with opportunities for growth and development.

Salary & Benefits

• Competitive salary (£28,000 - £35,000 per year)
• Holiday entitlement + birthday off + standard public holidays
• Pension scheme
• Parking and other office amenities