Office Manager

Clearwater People Solutions; Langley Green; On-site; GBP 25,000 - 35,000; Part time

Job summary

A leading recruitment agency in Langley Green is seeking a proactive Office Manager & Executive Assistant. The ideal candidate will manage office administration, provide executive support to the Managing Director, oversee IT needs, and contribute to compliance, marketing, and event coordination. This part-time role (minimum 3 days) offers a diverse range of responsibilities for an organized and versatile professional who values discretion and adaptability.

Qualifications

• Demonstrated initiative and motivation in tasks.
• Discretion in handling confidential matters.
• Adaptability in a fast-paced environment.

Responsibilities

• Assist the Managing Director with office queries.
• Manage the MD's calendar and inbox.
• Prepare monthly sales presentations and reports.
• Ensure compliance with regulations.
• Manage the website and social media.
• Organize company events and conferences.
• Handle invoicing and payment queries.

Skills

Excellent interpersonal skills

Organisational skills

Strong written and verbal communication

Problem-solving abilities

Experience in office management

Experience with IT systems

Job description

We are seeking a proactive and highly organised Office Manager & Executive Assistant to support our Managing Director and ensure smooth operations within our office. This role requires a versatile individual who can manage office administration, IT requirements, compliance, marketing, and executive support.

Part Time hours would be considered on a minium 3 day basis.

Key Responsibilities

Office Management & IT

• Assist the Managing Director (MD) and shareholders with office and building-related queries.
• Oversee office and IT requirements, ensuring efficient management and resolution of issues.
• Implement and manage business and IT changes within the office.
• Manage office supplies, equipment, and budgets, ensuring cost-effectiveness.

Executive Support

• Manage the MD's inbox, calendar, and personal requests, ensuring timely responses and scheduling.
• Arrange meetings, manage holiday calendars, and prepare monthly management meetings with detailed minutes.
• Provide PA support including diary management and ad-hoc tasks for the MD.

Reporting & Data Management

• Prepare and develop the monthly sales presentation and various business reports.
• Monitor and report on key business metrics, including sales figures, timesheet submissions, and LinkedIn usage.
• Manage and maintain the Bullhorn database, conducting regular checks and pulling necessary reports.

Compliance & HR

• Assist in providing an active compliance service, ensuring adherence to client and candidate regulations.
• Support onboarding and offboarding processes, including setup of office supplies, systems, and IT access.
• Keep client and candidate information up to date, ensuring compliance with current legislation.

Marketing & Social Media

• Manage the Clearwater website and social media platforms, ensuring content is professional and engaging.
• Produce marketing materials and analyze data from various platforms to optimize engagement.

Event Coordination

• Organise company events and conferences, including booking transport, accommodation, and presenting proposals.
• Serve as the main point of contact during company events and job fairs.

Accounting Support

• Assist with sales and pay invoices, contractor runs, and client setups.
• Handle payment queries and track delivery deals.

Skills & Experience Required

• Demonstrated initiative, motivation, and a commitment to assigned tasks.
• Discretion in handling confidential and HR matters.
• Excellent interpersonal, organisational, and IT skills.
• Strong written and verbal communication skills, with a focus on professionalism.
• Problem‑solving abilities and adaptability in a fast‑paced environment.
• Experience in office management, IT systems, and database management.
• Understanding of Clearwater values and a commitment to the success of the firm.

Please apply as directed