Office Manager

2i Recruit Ltd; Guildford; On-site; GBP 30,000 - 45,000; Full time

Job summary

A recruitment agency is seeking a proactive Office Manager to ensure efficient office operations in Guildford. The ideal candidate will have experience managing office processes, excellent communication skills, and the ability to multitask effectively. Responsibilities include overseeing day-to-day operations, managing budgets, supporting HR functions, and implementing systems for operational efficiency. The role offers a supportive work environment with opportunities for professional development.

Benefits

Free Parking

Pension scheme

Healthcare benefits

Opportunities for professional development

Qualifications

• Experience as an Office Manager or similar role is a must.
• Ability to manage budgets and procurement processes.
• Knowledge of health & safety regulations needed.

Responsibilities

• Manage day-to-day office operations.
• Coordinate administrative staff and liaise with service providers.
• Implement and improve office systems for efficiency.

Skills

Strong organisational abilities

Excellent communication skills

Multitasking abilities

Competency in MS Office

Problem-solving

Discretion

Tools

MS Office Suite

Office management software

Job description

Our client is seeking a highly organised and proactive Office Manager to oversee the smooth running of their busy office in Guildford. This role is vital to ensuring operational efficiency and providing key administrative support across teams. The ideal candidate will be a confident multitasker with excellent communication skills and experience managing office processes, facilities, and staff coordination.

Key Responsibilities

• Manage day-to-day office operations including reception, supplies, and equipment maintenance
• Coordinate and support administrative staff and liaise with external service providers
• Oversee facilities management, including health & safety compliance and office environment upkeep
• Manage office budgets, expenses, and procurement activities
• Organise meetings, events, and travel arrangements for staff and visitors
• Support HR functions such as onboarding, maintaining personnel records, and assisting with payroll coordination
• Implement and improve office systems and procedures to enhance efficiency
• Act as primary point of contact for building management and contractors
• Ensure compliance with company policies and legal regulations
• Assist with ad hoc projects and provide support to senior management as required

Skills & Experience Required

• Proven experience as an Office Manager or in a similar administrative/operations role
• Strong organisational and multitasking abilities
• Excellent communication and interpersonal skills
• Competent in MS Office suite (Word, Excel, Outlook) and office management software
• Experience managing budgets and procurement processes
• Knowledge of health & safety regulations and experience ensuring compliance
• Ability to work independently and as part of a team
• Proactive problem solver with attention to detail
• Discretion and professionalism when handling confidential information
• Free Parking
• Pension scheme and healthcare benefits
• Friendly and supportive working environment
• Opportunities for professional development and training

Would you like to discuss this job further? Speak to our recruitment advisors: 01483 414719