Office Manager

AWD online; Great Notley; On-site; GBP 35,000 - 40,000; Part time

Job summary

A growing business in Great Notley is seeking a part-time Office Manager to ensure the efficient operation of its office and warehouse. This role involves financial responsibilities, including Credit Control and managing Sales Ledger, along with HR functions. The position is part-time, requiring 20 hours per week either across 5 days or with some flexibility for 4 days. Knowledge of QuickBooks Online is essential, and an AAT qualification is desirable but not necessary.

Qualifications

• Experience in office environment with general finance knowledge.
• Experience with Sales and Purchase Ledger and Credit Control.
• Proficient in QuickBooks Online accounting software.

Responsibilities

• Liaise with Suppliers to obtain quotations.
• Manage Credit Control and chase outstanding Invoices.
• Maintain purchase records and reconcile with Company Credit Card.

Skills

Credit Control

Sales and Purchase Ledger

Data management

QuickBooks Online

Education

AAT qualification

Job description

Office Manager

A well-established business is recruiting a part-time Office Manager to work 20 hours per week to ensure the efficient operation of the company’s office and warehouse. Ideally this will be spread over 5 days per week but there is some flexibility for working 4 days each week. The company is a rapidly growing organisation, and this role may lead to a full-time option in future. As the Office Manager your role will have a focus on Finance but will also encompass various functions such as HR and Facilities so experience in these will be considered an advantage.

As the Office Manager you will have experience in an office environment with general finance knowledge and responsibility for Sales and Purchase Ledger, Credit Control, reconciliation and data management. You must also be experienced in use of QuickBooks Online accounting software. A financial qualification from a recognised provider such as AAT would be desirable but is not essential, depending on experience.

SALARY: £35,000 to £40,000 pro rata per annum

LOCATION: Great Notley, Essex (100% Office Based)

JOB TYPE: Part-Time, Permanent

WORKING HOURS: 20 hours per week, ideally spread across five days (flexibility for four days)

DUTIES

• liaise with Suppliers to obtain quotations for work or services
• Responsibility for Credit Control, chasing all outstanding Invoices
• Maintain records of all purchases to reconcile with Company Credit Card or reimbursement of funds from Finance Director
• Responsible for collation of Payroll and liaison with Company Accountant
• Responsibility for Petty Cash
• Responsibility for the ordering of all purchases required in respect of office maintenance
• Ensure office standards are maintained in respect of cleaning and maintenance
• Act as Human Resources Advisor for complete Employee Lifecycle with responsibility for document production such as Contracts, Offer letters etc
• Preparation of documents relating to Compliance
• Preparation of documents relating to office procedures including Carbon Reduction Plan and Social Value
• Responsibility to oversee Health & Safety and ensure issues are reported

Full training will be given to the successful candidate.

HOW TO APPLY

To be considered for this job vacancy, please submit your CV to our Recruitment Team who will review your details. CVs of Job Applicants meeting this requirement will be submitted to our Client for consideration. By submitting your job application to us you are hereby giving us your express consent to submit your details to our Client for this purpose.

JOB REF: AWDO-P14191