Office Manager

Healix; Esher; On-site; GBP 30,000 - 40,000; Full time

Job summary

A leading global healthcare provider is seeking an Office Manager to oversee the day-to-day operations of their facilities in Esher, UK. The ideal candidate will lead a small team and ensure high-quality workplace experiences, maintaining safety and compliance standards. Responsibilities include managing office budgets, contractor relations, and administrative processes. Strong knowledge of building systems and health & safety regulations, along with excellent interpersonal skills, are essential for this role.

Benefits

Health and wellbeing initiatives

Qualifications

• Proven track record as an Office Manager or similar role in a sizeable office environment.
• Strong understanding of building systems and health & safety regulations.
• Excellent interpersonal skills with the ability to engage staff at all levels.

Responsibilities

• Manage daily office operations to maintain a professional environment.
• Line-manage and support the Facilities & Reception Coordinator.
• Ensure compliance with health & safety and building regulations.

Skills

Office Management

Building Systems Knowledge

Health & Safety Regulations

Microsoft Office Proficiency

Interpersonal Skills

Team Leadership

KPI Management

Job description

Office Manager - Facilities & Operations

About Healix International

Founded in 1992 by two doctors, Healix International has grown into a leading provider of global healthcare, travel risk management, and security services. We help organisations protect their people wherever they operate, from business travellers in low‑risk cities to aid workers in high‑risk regions. Our approach combines medical and security expertise with direct operational control, ensuring decisive, human‑focused support when it matters most. Privately owned and independent, we are guided by a simple belief: protecting people is a responsibility, not just a service.

Role Purpose

This role is central to maintaining a high‑quality workplace experience. You will manage day‑to‑day office operations, oversee Healix‑owned properties, and lead a small team responsible for front‑of‑house and maintenance. Your work ensures our facilities are safe, compliant, and well‑maintained, supporting both staff and visitors.

Skills & Experience

• Proven track record as an Office Manager or similar role in a sizeable office environment.
• Strong understanding of building systems, health & safety regulations, and contractor management.
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Excellent interpersonal skills with the ability to engage staff at all levels.
• Ability to lead and motivate small teams effectively.
• Demonstrated ability to meet objectives and KPIs, including timely inspections, maintenance response times, and staff satisfaction.

Qualifications

No specific qualifications are required, but relevant experience and knowledge are essential.

Why Join Healix?

At Healix, we put health and wellbeing above everything else. You'll be part of a team that values independence, agility, and human connection, working in an environment where your contribution directly supports our mission to protect people worldwide.

Key Responsibilities

• Manage daily office operations to maintain a professional and efficient environment.
• Line‑manage and support the Facilities & Reception Coordinator and Maintenance Coordinator, including training and performance management.
• Act as the main point of contact for staff queries, visitors, and external stakeholders.
• Oversee administrative processes such as filing, correspondence, and scheduling.
• Organise company events, meetings, and staff activities.
• Ensure the smooth running and upkeep of Healix House and adjoining properties.
• Manage essential services including security, cleaning, utilities, and waste disposal.
• Ensure compliance with health & safety, fire, and building regulations.
• Assist with refurbishments, space planning, and layout design.
• Liaise with landlords, contractors, and service providers; negotiate and manage contracts.
• Monitor and manage office budgets, invoices, and supplier agreements.
• Ensure all equipment and systems (HVAC, lighting, IT/AV) are maintained and serviced.
• Collaborate with the Chief Risk Officer on emergency response and business continuity planning.

About the company

All around the world, Healix safeguards people’s health and wellbeing.

Required Criteria

• Proven experience as an office manager or similar role in a sizeable office environment.
• Good working knowledge of building systems, health & safety regulations, and contractor management; strong problem‑solving abilities.
• Strong communication and interpersonal skills; the ability to work with staff at all levels.
• The ability to lead small teams.

Desired Criteria

• Skills and experience that complement the core responsibilities and support the overall efficiency of the office environment.