Office Manager

BAE Systems; Coventry; On-site; GBP 25,000 - 30,000; Full time

Job summary

A leading defense technology company in Coventry is seeking a Technical Coordinator to provide administrative support to employees and manage facilities. The ideal candidate should have prior office management experience and be proficient in Microsoft Office. The role offers a competitive salary and comprehensive benefits including employee share plans and flexible health benefits. Applicants should submit their applications by 10th November 2025.

Benefits

Employee share plans

Flexible health and lifestyle benefits

Competitive pension scheme

Green car scheme

Qualifications

• Experience of working in an office management role.
• Solid user of Microsoft Office applications.
• Professional communication skills for dealing with external visitors.

Responsibilities

• Provide administrative support to Submarine employees.
• Act as main contact for maintenance and service coordination.
• Liaise with IT for office-related requests.

Skills

Office management experience

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Communication skills

Organizational skills

Self-motivation

Attention to detail

Tools

SharePoint

SAP

Job description

Job Title: Technical Co-ordinator

Location: Coventry - On Site

Salary: £29,667

What you’ll be doing:

• You will provide efficient, on site customer-facing administrative and facilities support to Submarine employees and the wider office
• Act as the main point of contact for day-to-day maintenance, service provider coordination
• Coordinate and oversee visitor access
• Liaise with IT and other departments to raise and resolve office-related requests and requirements
• You will support Health, Safety & Environment (HS&E) compliance by working closely with the SHE support team and HS&E Advisor
• Also manage shared inbox communications and assist with onboarding processes to ensure the smooth integration of new starters

Your skills and experiences:

Essential:

• Experience of working in an office management role
• Solid user of Microsoft Word, Excel and PowerPoint
• Knowledgeable in communication skills and a professional manner as dealing with external visitors
• Organisational skills and self-motivation and attention to detail

Desirable:

• Working knowledge of SharePoint
• Knowledge of SAP
• Driving Licence would be beneficial for travel on site

Benefits

As well as a competitive pension scheme, BAE Systems also offers employee share plans, an extensive range of flexible discounted health, wellbeing and lifestyle benefits, including a green car scheme, private health plans and shopping discounts - you may also be eligible for an annual incentive.

The Business Operation Support team:

The Business Operations Support Team is a growing group, currently with two members based in Coventry and a wider team of sixteen. The team plays a vital role in supporting the office environment and all employees, overseeing facilities, coordinating with SHE and IT advisors, and supporting security controllers. They manage new starter inductions, liaise with internal and external suppliers and visitors, and ensure smooth day-to-day operations. As the office continues to grow from 0 to 100 employees, the team remains essential in maintaining efficiency and delivering high-quality business support.

(We offer relocation support packages across all Submarines roles, subject to meeting eligibility criteria) SUBS ONLY

Why BAE Systems?

This is a place where you’ll be able to make a real difference. You’ll be part of an inclusive culture that values diversity of thought, rewards integrity, and merit, and where you’ll be empowered to fulfil your potential. We welcome people from all backgrounds and want to make sure that our recruitment processes are as inclusive as possible. If you have a disability or health condition (for example dyslexia, autism, an anxiety disorder etc.) that may affect your performance in certain assessment types, please speak to your recruiter about potential reasonable adjustments.

Please be aware that many roles at BAE Systems are subject to both security and export control restrictions. These restrictions mean that factors such as your nationality, any nationalities you may have previously held, and your place of birth can restrict the roles you are eligible to perform within the organisation. All applicants must at a minimum achieve Baseline Personnel Security Standard. Many roles also require higher levels of National Security Vetting where applicants must typically have 5 to 10 years of continuous residency in the UK depending on the vetting level required for the role, to allow for meaningful security vetting checks.

Closing Date

10th November 2025

We reserve the right to close this vacancy early if we receive sufficient applications for the role. Therefore, if you are interested, please submit your application as early as possible.