Office Manager

Venn Group; City Of London; On-site; GBP 40,000; Part time

Job summary

A dynamic educational organization in West Drayton is seeking an Office Manager to oversee administrative operations. This role involves managing HR processes, finance functions, and ensuring compliance. Candidates should have excellent communication and organizational skills, as well as experience in a fast-paced educational environment. The contract is temporary for 36 hours a week, with an annual salary of £40,000.

Qualifications

• Proven ability to manage administrative tasks in a fast-paced environment.
• Comfortable working independently and collaboratively.
• Experience handling sensitive HR and financial information.

Responsibilities

• Coordinate daily administrative operations for the college office.
• Manage HR processes including recruitment and onboarding.
• Support finance functions like processing invoices and monitoring budgets.
• Act as contact point for staff queries regarding HR and office procedures.
• Ensure data accuracy for both staff and student records.

Skills

Excellent written and verbal communication skills

Organisational skills

Problem-solving skills

Experience in HR and finance tasks

Tools

Arbor HR system

Job description

An exciting opportunity has arisen or an Office Manager to be a part of a team supporting the current and future needs of the organisation. This role will focus on delivering high quality support across finance, human resources, and recruitment, ensuring efficient processes and compliance.

Job responsibilities include:

• Oversee and coordinate daily administrative operations to ensure the smooth running of the college office
• Manage HR processes including recruitment, onboarding, absence tracking, and maintaining accurate staff records using Arbor and other HR systems
• Support finance functions such as processing invoices, monitoring budgets, and preparing financial reports in collaboration with the finance team
• Act as key point of contact for staff queries related to HR, payroll, and general office procedures
• Maintain and update college systems including Arbor, ensuring data accuracy for both staff and student records
• Assist with compliance and audit preparation by ensuring documentation and records are up to date and accessible

Candidate profile:

• Excellent written and verbal communication skills, with the ability to produce clear documentation across HR, finance, and recruitment functions
• Proven ability to manage administrative and operational tasks in a fast-paced educational environment
• Comfortable working independently and collaboratively to ensure smooth office operations
• Strong organisational and problem-solving skills, with experience handling sensitive HR and financial information in line with college policies
• Ability to build positive relationships with staff and parents and support a welcoming and inclusive college culture

Role information:

• Salary: £40,000 per annum (paid on an hourly equivalent)
• Contract type: Temporary
• Working hours: 36 hours per week
• Location: West Drayton
• Working pattern: 5 days on site

This vacancy will be actively shortlisted, so early applications are encouraged to avoid missing out.

Venn Group is an equal opportunities employment business and employment agency and welcomes applications from all candidates.